Operations Coordinator

4 weeks ago

Reston, Virginia, United States MAAPS Full time

Job Title: Operations Coordinator & Policy Researcher

About the Role:

The Massachusetts Association of Approved Private Special Education Schools (MAAPS) is seeking a highly motivated and collaborative Operations Coordinator & Policy Researcher to oversee activities related to the efficient and productive operation of the office and assist with research needs of the Association.

About MAAPS:

MAAPS is a professional membership association for approved, private, special education schools in New England. As Massachusetts' statewide voice for schools serving students with special needs, MAAPS provides an array of services to its members schools, including advocacy, education and training, research and analysis.

Responsibilities:

Coordinate internal and external meetings, including onsite and off-site meetings, development of PowerPoint presentations for internal and external meetings. Assist in the management of day-to-day schedules.

Production of correspondence and member communications, meeting notices, etc. and send to members by their preference (email or mail) through database. Screen, sort and file mail, handle routing calls. Maintain filing system and revamp or archive as required filings.

Assist the Executive Director with the Board of Directors, including: maintaining Board Officer membership records; assisting the Executive Director with Board preparation including meeting materials preparation; securing location and refreshments for all regular in-person Board meetings; and compiling materials and handouts for Executive Committee meetings, Board of Directors' meetings and other committee meetings.

Monitor and analyze educational issues at the state and national level. Assume writing duties on educational issues and additional related writing as assigned including policy briefs.

Assist the Executive Director in budget creation & implementation.

Assist the Executive Director in the development/implementation of office policies and procedures; and assist with human resources functions in a small non-profit organization.

Respond to districts, state, parents, advocates, etc. by providing information on schools, directories, MAAPS services.

Support MAAPS members with questions regarding job postings, and other resources. Creates and maintains up to date district contact information.

Liaison with landlord regarding repairs as needed; monitor leases; Coordinate with office vendors, service providers and building management as needed. Supervise and arrange for maintenance of all office equipment. Maintain office supply inventory and replenish/order as required.

Support the Director of Membership in membership matters. Support the Director of Membership with the annual awards. Maintain membership groups and excels supporting membership. Event management & assistance: assist the Director of Membership with Association events and meetings. Order catering for various meetings and events.

Requirements:

2+ years of prior relevant experience, preferred

Authorized to work in the United States, and ability to pass a background check.

Demonstrated project management skills with the ability to independently manage complex, multifaceted projects and meet deadlines. Time management and flexibility with job duties and can exhibit follow through on tasks and goals.

Enthusiastic vision for and commitment to education that meets the needs of supporting the membership and their representation of a diverse population of learners and educators.

Data driven with experience implementing tools to evaluate, measure and track program outcomes and impact.

A demonstrated commitment to social justice, culturally responsive programming, and DEI.

Exceptional written and oral communication.

Proficiency with google, Microsoft Word and Excel, database and spreadsheet proficiency. QuickBooks and/or Paychex experience a plus.

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