Business Support Specialist

2 weeks ago


Panama City, Florida, United States Goodwill South Florida Full time

Job Title:
Administrative Support

Job Description:
This role offers comprehensive secretarial and administrative assistance to the Manager and the leadership team within the Mission Services Division.

Key Responsibilities:


Manage incoming calls and messages, process mail, and prepare various documents as requested by the Manager and the leadership team in the Mission Services Division.

Organize meetings and coordinate travel arrangements as necessary.
Assist in reconciling vendor invoices and payment requests.
Review Mileage Expense Reports and Travel and Other Expenses Reports.
Schedule meetings, document minutes for these meetings (including Board and Committee meetings), and prepare typed records.
Maintain and update contract filing systems, tracking assignment agreements and modifications.
Develop attendance/service logs for participants when applicable.

Prepare, maintain, and securely store department-required documents, including Personnel Action Forms for new hires, transfers, terminations, status changes, address changes, driver authorization documents, and driving logs for department employees.

Prioritize and organize all office procedures to reflect the needs of the Division. Order, stock, and manage office supplies and forms.
Maintain an inventory report of equipment, including computers, phones, and workspace assignments.
Prepare, maintain, and securely store documents for destruction in accordance with Document Destruction procedures.
Create certificates for program or training completion and maintain a tracking log of required training.
Assist with special projects as assigned.
Perform additional duties as needed, in alignment with the department's requirements.

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