Finance Specialist II

5 days ago

Los Angeles, California, United States Metrolink Full time

Job Summary:

We are seeking a highly skilled Finance Specialist II (Accounts Payable) to join our team at Metrolink. As a Special Services Employee (TEMP), you will play a critical role in ensuring the efficient and accurate processing of financial transactions, including accounts payable and general accounting.

Key Responsibilities:

  • Accurate data entry of invoices, check requests, and expense reports into the accounts payable module.
  • Ensure compliance with applicable Authority and department policies.
  • Proactively monitor invoice status and resolve issues to ensure timely payment to vendors.
  • Ensure the efficient utilization of the payables system, taking advantage of system capabilities.
  • Enter and audit invoices or bills for compliance against purchase orders and requisitions.
  • Track and monitor deposits ensuring that all projects have sufficient capital on hand for funding.
  • Prepare routine correspondence, including collection correspondence to vendors, businesses, or the public. Determining penalties and delinquencies.
  • Respond to requests for project closeout and perform final reconciliation documentation with applicable invoice or refund processes. Prepare closeout form for projects and updates Oracle accordingly.
  • Review additions and extensions on all bills and invoices, verify authorization for payment and assigns priority.
  • Verify data entry into financial system from source documents by means of sight verification and system on-line edit procedures.
  • Verify state sales and use taxes, freight and shipping charges, payment terms and discounting on all bills submitted for payment.
  • Provide user support to inquiries providing explanation of established procedures and work unit policies.
  • Develop and maintain strong working relationships to facilitate achievement of department goals.
  • Manage accounts payable email box.
  • Perform other related duties as assigned.

Requirements:

  • Associates degree in Accounting, Economics, Business or a related degree.
  • A minimum of four (4) years of work experience performing accounting work in accounts payable, accounts receivable and general accounting.
  • Valid Class C Driver's license with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years is required.
  • Knowledge of accounting principles, practices and financial recordkeeping.
  • Skilled in the use of Microsoft Office and Oracle.
  • Ability to explain and help affected parties solve payment issues, manage time effectively, create Accounts Payable journals, and provide customer service.

Working Conditions:

The position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.).

Benefits:

Metrolink offers a comprehensive benefits package, including medical, dental, vision, and life insurance, as well as a 401(k) plan and paid time off. We also offer a flexible work schedule and opportunities for professional growth and development.

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