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Medical Education Liaison

2 months ago

Ann Arbor, Michigan, United States University of Michigan Full time
About the Role

We are seeking a highly organized and detail-oriented Medical Education Liaison to join our team at the University of Michigan. As a key member of our Graduate Medical Education (GME) team, you will play a critical role in supporting the administrative functions of our residency and fellowship programs.

Key Responsibilities
  • House Officer Support:
    • Timely review and processing of meal funds on a monthly basis
    • Expense reporting for benefits included within the Collective Bargaining Agreement
    • Schedule review and VA reconciliation
    • Verification and maintenance of medical licenses and life support certifications
  • Special Purpose Trainees:
    • Manage all incoming SPT's, including the credentialling process with GME
    • Ensure all incoming SPT's are compliant with Michigan Medicine onboarding requirements and procedures prior to the start of their rotation
    • Manage the offsite rotation process for all internal house officers rotating outside the UM system
  • Recruitment:
    • Collaborate with Program Directors and Program Administrators for surgery-supported programs to identify interview dates for the recruitment cycle each academic year.
    • Query faculty members with each program for interview cycle availability.
    • Build interview schedules for each interview date in the designated platform for each program.
    • Collaborate with program applicants, including inviting them for interview and communicating regarding interview day logistics and/or schedule changes.
    • Run the day-of operations for all program interview days.
  • Residency Orientation:
    • Assist in the planning and facilitation of surgery-specific criteria during the annual mandatory intern orientation session.
  • Surgical House Officer Wellness Program:
    • Assist in the maintenance of the surgery house officer wellness program, including inventory tracking, ordering, and stocking of the wellness station.
    • Instruct house officers on the laundry process, collaborate with personnel in laundry services in regard to white coat cleaning and distribution.
  • Policies and Procedures:
    • Stays abreast of federal and state licensing requirements which inform policy and procedure development.
    • Stays abreast of ACGME and CODA accreditation standards, as well as ERAS/NRMP Match Agreement policies as it relates to the recruitment of new trainees.
  • File Maintenance and Account Reconciliation:
    • Assist in the maintenance of the surgery-supported residency and fellowship master files in the Office of Surgical Education.
    • Reconcile financial account for the Office of Surgical Education on a monthly basis
    • Other duties as assigned.
Requirements
  • Associate's Degree or an equivalent combination of education and experience.
  • 2-3 years of administrative office experience
  • Demonstrated strong organizational, attention to detail, and accuracy skill sets.
  • Demonstrated ability to operate with independence
Preferred Qualifications
  • Bachelor's Degree in a related field (healthcare administration/higher education/business administration)
  • Graduate Medical Education experience preferred
  • Understanding of ACGME and CODA accreditation standards.
  • Experience with Thalamus, RezRATE, and Microsoft Teams.
  • Knowledge of University policies and procedures
  • Knowledge of Chrome River expense reporting platform
Work Mode

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.