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Administrative Reception Specialist

3 months ago

New York, New York, United States InGenesis Full time
Job Overview

InGenesis is currently seeking a Receptionist to support our client in the educational sector. This position involves working within the NYS Department of Education's Adult Career and Continuing Education Services.

Key Responsibilities

  • Manage incoming telephone communications, ensuring calls are directed to the appropriate personnel.
  • Welcome visitors and provide necessary guidance and assistance.
  • Verify visitor identification and issue access badges while notifying relevant staff.
  • Maintain an organized front desk procedure manual, including staff schedules.
  • Handle multiple responsibilities efficiently and prioritize tasks effectively.
  • Prepare documents and case notes as needed.
  • Relay important information to colleagues covering reception during breaks.
  • Track incoming and outgoing documents systematically.
  • Date stamp all incoming correspondence and documents.
  • Perform additional tasks as assigned.

Essential Qualifications

  • Proficient in Microsoft Outlook, Teams, Word, Excel, and Forms.
  • Experienced in utilizing Zoom, Microsoft Teams, and other platforms for virtual service delivery.
  • Adept at managing various tasks simultaneously.
  • Ability to adhere to deadlines and prioritize responsibilities accordingly.
  • Capable of monitoring vendor accounts and processing payments efficiently.
  • Willingness to learn specific software related to ACCES-VR.

*Compensation is based on experience.

About InGenesis

InGenesis stands as one of the leading staffing firms in the industry, recognized as a prominent diversity-owned healthcare staffing agency in North America. Our mission is to connect individuals with roles that enhance lives and inspire positive change. This commitment is fueled by dedicated professionals who strive to deliver innovative solutions and exceptional service to our clients. InGenesis proudly collaborates with nearly half of the Fortune 500 companies across various sectors, including healthcare, life sciences, higher education, and pharmaceuticals.

EEOC Statement

InGenesis is an affirmative action employer, dedicated to ensuring equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. If you require accommodations due to a disability or special need, please inform us through our website.