Financial Operations Coordinator

1 day ago


Pittsburgh, Pennsylvania, United States Carnegie Mellon University Full time

Carnegie Mellon University's UEIS Division is seeking a highly skilled Financial Operations Coordinator to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment.

This role involves overseeing and processing complex accounting transactions, handling purchasing transactions, creating and distributing accounting reports, processing expense reimbursements, and monitoring expenditures for the division.

As a key member of the business office team, you will provide support to faculty and staff as they partner with leaders across the university to align with strategic goals and objectives. The UEIS Division comprises several departments, including the University Libraries, Entertainment Technology Center (ETC) program, Integrated Design, Arts, and Technology (IDeATe) program, and CMU Sustainability Initiative.

We are looking for an experienced Accounting Assistant who can create a positive and welcoming work environment, demonstrate high customer service skills, and effectively collaborate with others to achieve organizational goals. You should possess strong organizational, time management, and communication skills to make a significant impact on our programs and the university.

The core responsibilities of this position include:

  • Managing purchasing transaction steps in the business office, including vendor contact management, purchasing card transaction tracking, purchase order creation, and invoice tracking.
  • Serving as a university buyer, purchasing supplies and materials throughout the year, and allocating costs according to university documentation guidelines.
  • Preparing and submitting expense and business travel expense reimbursement reports in accordance with university and library policies.
  • Coordinating travel booking requests with the university travel agency, CTP.
  • Working with the University Contracts office, Tax office, Accounts Payable office, and other relevant teams.
  • Processing journal entry transfers as directed by the Business Manager or Senior Associate Dean.
  • Generating and distributing financial reports according to the departmental reporting cycle.
  • Reviewing ledger detail and resolving accounting problems using University procedures.

Competitive salary: $60,000 - $80,000 per annum.

In addition to your exceptional skills and experience, we offer a comprehensive benefits package, including medical, dental, vision insurance, retirement savings plan, tuition benefits, paid time off, and observed holidays. We also provide access to a free Pittsburgh Regional Transit bus pass, fitness center, and Family Concierge Team to support childcare needs.



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