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Project Coordinator

2 months ago

Washington, Pennsylvania, United States Washington & Jefferson College Full time
Job Summary

Washington & Jefferson College is seeking a highly skilled Project Manager to join our team. As a key member of our Marketing Department, you will be responsible for coordinating projects, managing resources, and ensuring timely delivery of results.

Key Responsibilities
  • Project Coordination: Coordinate internal and external resources to ensure projects adhere to scope, schedule, and budget.
  • Workflow Management: Maintain workflow processes and establish clear lines of communication with key stakeholders, providing day-to-day contact on project status & changes.
  • Project Management Software: Establish and maintain project management software.
  • Budget Oversight: Provides oversight and management of budgets and account reconciliations.
  • Administrative Support: Manages administrative requirements as needed for major marketing projects and initiatives.
  • Policy Development: Works with team to develop and maintain Marketing Department Policy and Procedures documentation and communication.
  • Vendor Management: Manages and maintains contracts with third-party vendors including but not limited to contractors, freelancers, and other marketing-related agencies.
  • Vendor Oversight: Maintains an active list of all third-party vendors.
  • Campaign Execution: Works with vendors to ensure quality campaigns are launched in a timely and efficient manner.
  • Process Improvement: Works with members of the Campus Store, Events & Conferences, and Marketing & Communication to develop outline workflows and a plan for instructional documentation for each area.
Requirements
  • Experience: 2-3 years experience serving as a project manager. PMP certification preferred.
  • Technical Skills: Experience with Project Management Software systems.
  • Education: Bachelor's degree. Preference in marketing, business administration, or related field of study.
  • Skills: Experience in developing and tracking workflow processes and operations to improve efficiencies in departmental deliverables and metrics.
  • Time Management: Experience in dealing with multiple deadlines and tasks executing tasks under tight deadlines.
  • Relationship Building: Ability to build and enhance relationships campus-wide.
  • Confidentiality: Ability to maintain confidentiality with sensitive information.
  • Problem Solving: Ability to assess problems and situations to identify issues, needs and solutions.
  • Flexibility: Willing to work evenings and weekends as needed for special events.
  • Communication: Strong writing and presentation skills.
  • Technical Proficiency: Experience in Microsoft Office 365, as well as other software platforms and technology as needed.
Supervisory Information

This position has no supervisory duties.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

The duties and responsibilities listed in this job description are illustrative examples anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.