Payroll and Benefits Coordinator

1 week ago

Saint Charles, Missouri, United States PSG Global Solutions Careers Full time
The Opportunity

We're seeking a highly organized and detail-oriented Payroll and Benefits Administrator to join our team in St. Charles, Illinois. As a key member of our payroll and benefits department, you will be responsible for processing, reviewing, and auditing weekly and bi-weekly payroll, ensuring accuracy and compliance with regulations.

Key Responsibilities
  • Process and review payroll transactions, including time, earnings, benefits, deductions, taxes, garnishments, and other items affecting pay and company liability.
  • Maintain and review ACA information with the human resources and management team to ensure compliance with regulations and prepare annual forms.
  • Assist and review monthly, quarterly, and annual federal, state, and local tax filings.
  • Responsible for compensation and payroll administration, working closely with accounting to reconcile General Ledger and other accounts.
  • Respond to payroll inquiries from human resources and/or management team.
  • Administer benefit programs, consult with, and advise the human resources department on eligibility for all insurance and 401(k) plans.
  • Develop census data and provide census to the broker, as well as develop company cost information for new plans and make recommendations to the Director.
  • Work with the payroll and benefits department and broker to secure benefits and maintain cost-effective use of benefits.
  • Coordinate yearly Open Enrollment Meetings with employees, human resources, and the broker, arranging for distribution of materials from carriers and processing changes with deadlines.
  • Ensure that the human resources department and employees understand benefit programs and counsel on situations that arise.
  • Work as a liaison with insurance carriers/broker and employees to resolve issues.
  • Calculate employee payroll insurance deductions based on enrollment paperwork and notify the payroll company of those changes.
  • Review and analyze changes to state and federal laws pertaining to benefits and report necessary or suggested changes to the Director.
  • Contribute to and help maintain the HRIS system, including training the human resources and management team.
  • Review/audit employee change requests approval process and respond to correspondence to outside requests, including employment tax, tax credits, wage payments, wage garnishments, and payroll and benefit invoicing.
  • Support and facilitate positive interaction with others, as evidenced by professional maturity, respect for others, a team-centered approach, and maintaining confidential information.
Requirements
  • Must have multi-state and local jurisdiction experience with at least 3 to 5 years of ADP experience.
  • Ability to maintain 100% confidentiality and professionalism with payroll and personnel information, with zero tolerance for divulging confidential information.
  • Bachelor's degree in business or accounting preferred.
  • 5 years of experience processing payroll and benefits administration for multi-jurisdictional states and locals, including KY, OH, and IN.
  • 5-7 years of experience using ADP Workforce Now.
  • Extremely organized and detail-oriented, with the ability to work in a fast-paced environment and manage deadlines.
  • Strong analytical skills and attention to detail required.
  • Highly proficient with computers and technology.
  • Technological skill sets to include use of Word, Excel, PowerPoint, Teams, Outlook, and other software as required.
  • Internet savvy with the ability to navigate and manage employee benefits changes on multiple carrier websites.

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