Senior Administrative Coordinator for Engineering and Chemical Programs
6 days ago
Career Opportunities:
The University of Tennessee at Chattanooga is seeking a highly organized, proactive, and detail-oriented Senior Administrative Coordinator to provide exceptional support to the Department of Civil and Chemical Engineering. This role requires a strong ability to multi-task, remain flexible, and composed in a fast-paced environment with constantly changing priorities.
Responsibilities:
• Serve as the first point of contact for visitors, community professionals, and students, providing highly organized and anticipatory support for all aspects of the department's work.
• Maintain department course reports and academic year files for accreditation, assist with ABET self-study, and coordinate visit arrangements with ABET, including hotel arrangements, event room reservations, and food orders.
• Collect and process timesheets, reconcile monthly and biweekly payroll, data entry, and processing of new employees, change of status/accounts, ADL forms, and restricted accounts.
• Prepare and process budget/expenditures reports, T-4 reimbursements, mileage reimbursements, invoices, travel requests, and travel reimbursements for faculty, staff, student organizations, and the department head.
• Supervise Work Study Students, provide hiring guidance, office duties, timesheet approvals, entry, and submission, as well as procuring office supplies and other items using the procurement card.
• Coordinate events, meetings, and appointments, including setting up rooms, arranging audiovisual equipment, and ordering food.
• Assist with hiring new faculty hires, initiate paperwork for new adjuncts, enter work orders through facilities, and reserve classrooms and conference rooms.
• Provide exceptional support to students, including emailing opportunities, advising on university policies and procedures, processing class overrides, coordinating tours, and maintaining personnel and student files.
Requirements:
• High school diploma or equivalent required; 5-6 years of administrative experience preferred.
• Strong ability to multitask, remain flexible, and composed in a fast-paced environment with constantly changing priorities.
• Advanced knowledge of Microsoft Office, Outlook, Word, Excel, PowerPoint, Visio, and accounting skills.
• Ability to work independently with minimal supervision, lift occasionally, walk to/from campus buildings, set up for events, and work well with various groups of people.
Salary:
$54,000 - $64,000 per annum, depending on qualifications and experience.
About Us:
The University of Tennessee at Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against based on race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
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