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Executive Assistant

2 months ago

Kingston, Rhode Island, United States Solomon Page Full time
{"title": "Executive Assistant", "description": "Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our Executive Leadership Team (ELT) in a fast-paced, dynamic environment. This individual will provide essential administrative support, ensuring smooth and efficient operations across the organization.

Key Responsibilities
  • Manage complex schedules, prepare reports, coordinate meetings and events, arrange travel, and serve as a liaison between executive management and staff.
  • Take ownership of a broad range of tasks, from preparing and editing high-level correspondence and presentations to coordinating company-wide communications.
  • Spearhead the management and maintenance of the company website and digital communications, collaborating with various vendors to ensure content aligns with strategic initiatives.
  • Act as the primary point of contact for internal and external communications, seamlessly managing relationships with stakeholders across all levels.
  • Navigate the complexities of meeting logistics, from preparing agendas to tracking and following up on action items to enable the leadership team to stay focused on key deliverables.
  • Oversee the organization of physical and digital filing systems, ensuring information is accessible, well-organized, and secure.
  • Lead special administrative projects by conducting research, compiling data, and presenting actionable insights to support decision-making.
  • Handle confidential information with the utmost discretion and professionalism.
  • Be a problem-solver, working cross-functionally to address emerging challenges and streamline processes.
Requirements
  • Proven experience as an Executive Assistant supporting a leadership team or at least 5 years of experience in a fast-paced, multi-faceted administrative role, ideally within a start-up or high-growth environment.
  • Strong organizational and time management skills, with an innate ability to juggle priorities and adapt to shifting needs.
  • Excellent written and verbal communication skills, with the ability to interface professionally and confidently with stakeholders.
  • Proficiency in Microsoft Office Suite and a willingness to quickly learn new tools and software.
  • Demonstrated ability to work independently and collaborate across teams, balancing autonomy with a team-first mentality.
  • Bachelor's degree or equivalent experience strongly preferred.
  • A proactive problem-solver who enjoys taking initiative and finding creative solutions.
  • Emotional intelligence, professionalism, and the ability to navigate relationships at all levels.
  • Capable of building strong relationships with both internal teams and external stakeholders.
  • Highly collaborative, fostering a sense of teamwork and unity across departments.
  • Compassionate and empathetic, with the ability to understand and support the needs of others while maintaining the goals of the organization.
  • Ability to manage sensitive information with integrity and discretion.
  • Thrive in high-pressure situations and demonstrate a strong sense of adaptability.
  • A self-starter with the capacity to wear multiple hats and contribute across various facets of the business.
  • Cultivate a strong partnership with the CEO and ELT, becoming their go-to resource for support and strategic insights.
  • Streamline administrative and operational processes, reducing the burden on leadership and improving efficiency.
  • Lead special projects that align with strategic goals, demonstrating versatility and problem-solving skills.
  • Enhance cross-company communication, ensuring the smooth flow of information between leadership and teams.
  • Demonstrate the ability to adapt and thrive in a hybrid work environment, supporting both in-office and remote setups.

If you meet the required qualifications and are interested in this role, please apply today.

Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. We focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

For more information and additional opportunities, visit: https://www.solomonpage.com/ and connect with us on Facebook, and LinkedIn.

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