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Chief of General Ledger Operations

2 months ago

Galveston, Texas, United States Galveston College Full time
Job Overview

Under the supervision of the Comptroller/CFO, the Director of General Ledger Accounting is responsible for overseeing and managing the activities of the general ledger accounting team. This role focuses on complex financial reporting and general ledger functions, ensuring compliance with established practices and procedures.

Key Responsibilities

  • Oversees the activities of accounting staff, setting priorities and schedules; reviews financial documents and computations; provides training and guidance to team members.
  • Coordinates the preparation of journal entries; conducts bank reconciliations and manages cash transfers while ensuring accuracy in general ledger accounts.
  • Facilitates financial decision-making by developing, monitoring, and enforcing relevant policies and procedures.
  • Reviews and authorizes journal entries, balance sheets, and various accounting reports; investigates discrepancies and makes necessary adjustments.
  • Safeguards organizational assets by implementing and monitoring internal control measures.
  • Handles entries related to bond purchases, amortization, and asset capitalization.
  • Monitors financial health by conducting reviews and providing insights to external auditors.
  • Aims to meet budgetary goals by planning expenditures, analyzing variances, and initiating corrective measures.
  • Delivers financial status updates by gathering, interpreting, and reporting financial data.
  • Prepares specialized reports by analyzing and summarizing financial trends and information.
  • Ensures compliance with legal requirements by reviewing existing and upcoming legislation, filing necessary reports, and advising management on compliance actions.
  • Generates all monthly, quarterly, and year-end financial statements for the institution.
  • Manages the setup and transfer of budget accounts, maintaining the general ledger and chart of accounts.
  • Maintains accurate records of income and expenditures, ensuring budgets reflect actual activities.
  • Prepares and reviews journal entries and account reconciliations.
  • Assists in the preparation and analysis of monthly reports for the governing board.
  • Establishes and conducts regular analyses of general ledger accounts, including cash, liabilities, and inventory.
  • Prepares and reconciles monthly trial balances for each accounting fund.
  • Ensures that subsidiary ledger balances align with control account balances in the general ledger.
  • Generates internal and external reports and surveys as needed.
  • Participates in committees as appointed by the President.
  • Maintains confidentiality regarding sensitive information encountered during the course of work.
  • Contributes to a safe working environment by participating in drills and training for health and safety emergencies.
  • Regular on-site attendance is required to fulfill job responsibilities effectively.
  • Performs other related duties as assigned.

Qualifications

  • Bachelor's degree in Accounting is required; CPA or Master's degree is preferred.
  • Experience in accounting is essential, preferably within higher education.
  • Comprehensive knowledge of accounting principles, practices, and procedures.
  • Strong interpersonal and communication skills, both verbal and written.
  • Detail-oriented with the ability to manage multiple tasks and meet deadlines.
  • Demonstrated initiative and analytical capabilities are essential.
  • Proficient in automated financial systems and related software.

Work Environment

  • Primarily operates in a climate-controlled office environment with minimal exposure to safety hazards.
  • Requires physical capability to lift and carry materials weighing up to 25 pounds, along with various physical activities.

Additional Requirements

  • Availability to work evenings and weekends as necessary.
  • Subject to a criminal background check prior to employment.

Note: The responsibilities outlined above are intended to provide a general overview of the position and are not exhaustive of all duties and requirements.