Operations Coordinator
6 days ago
We are seeking a skilled Operations Coordinator to join our dynamic team at the Janus Research Group. The ideal candidate will possess extensive experience in administrative support, particularly within the Department of Defense (DoD) Program Executive Office (PEO), Project Manager (O6 PM), or Product Manager (O5 PdM) environments.
Job Description:
The Operations Coordinator will be responsible for providing administrative support to senior leadership, including calendar management, travel coordination, and DTS authorizations.
Key Responsibilities:
- Calendar Management: Manage and coordinate complex calendars, scheduling meetings and events for senior leadership, ensuring seamless communication and collaboration.
- Travel Coordination: Oversee coordination and documentation related to travel, meetings, and conferences, ensuring all arrangements are handled efficiently and accurately.
- DTS Authorizations: Prepare and submit Defense Travel System (DTS) authorizations accurately and in a timely manner, adhering to strict guidelines and regulations.
- Administrative Support: Provide comprehensive administrative support essential for systems engineering and architecture development processes, including:
- Documentation preparation and review: Develop and edit high-quality documents, reports, and presentations, ensuring accuracy, clarity, and compliance with standards.
- Compliance monitoring and progress evaluation: Conduct thorough reviews and assessments to ensure adherence to regulatory requirements, policies, and procedures.
- Schedule compliance and technical assessments: Analyze and evaluate schedules, timelines, and deliverables to ensure alignment with project goals and objectives.
- Reporting and Invoicing: Develop a variety of reports, including monthly progress/status reports, and produce invoices for the Government categorized by ACRN, Functional Area, System Name, etc.
- Financial Monitoring: Monitor and track obligations and expenditures for assigned contract tasks, schedules, and ceilings, and resolve any billing or invoice discrepancies as necessary.
- Technical Report Preparation: Exhibit the ability to type and format highly specialized technical reports rapidly and accurately, adhering to strict formatting and style guidelines.
- Equipment Operation: Operate computer terminals and work processing center equipment with proficiency, ensuring efficient use of resources and minimal downtime.
- General Administrative Services: Perform a wide range of administrative services as needed to support overall operations, including data entry, record-keeping, and correspondence management.
Base Salary: $90,000 - $120,000 per year, depending on experience.
Requirements:
- A Bachelor's Degree (BA or BS) in any field is required.
- A minimum of 8 years of administrative support experience, specifically with the DoD Program Executive Office (PEO), Project Manager (O6 PM), or Product Manager (O5 PdM).
- Proficiency in Microsoft Office Suite and familiarity with office equipment and work processing center operations.
- Exceptional written and verbal communication skills.
- Proven ability to prioritize tasks effectively and work independently in a fast-paced environment.
- Strong attention to detail and the ability to handle both non-technical and technical office administrative tasks.
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