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Benefits Coordinator

2 months ago

Carlsbad, United States Advanced Diabetes Supply Full time
About Our Company

At Advanced Diabetes Supply, we're dedicated to creating a workplace that's as innovative as our products. Our company was founded on the principle of delivering exceptional diabetes supply solutions, and we're committed to maintaining a culture that's both fun and collaborative. We believe in hiring the best talent and providing a positive work environment that fosters growth and respect.

Job Summary

The Benefits Administrator position is a critical role that oversees the day-to-day operations of our group health and retirement benefits programs. As a key member of our team, you'll be responsible for coordinating and managing third-party administrators, ensuring compliance with regulatory requirements, and communicating plan information to employees.

Key Responsibilities
  • Coordinate the full range of benefit programs, including plan design, communications, administration, and compliance.
  • Act as primary contact for brokers, vendors, and third-party administrators.
  • Manage vendor SLAs to ensure optimal customer service for our employees.
  • Partner with brokers to research employee benefits plans and vendors to identify those that present the best value.
  • Identify, recommend, and implement new benefits programs.
  • Examine possible plan designs and benefits cost changes.
  • Ensure compliance with applicable government regulations.
  • Ensure timeliness and accuracy of required reporting and fees.
  • Responsible for ACA reporting, nondiscrimination testing, 5500 filing, and other regulatory reporting.
  • Review retirement plan participation on a regular basis and make recommendations for improvements.
  • Coordinate periodic campaigns and educational sessions to promote retirement planning.
  • Provide customer service support to internal and external customers.
  • Develop communication tools to enhance understanding of the company's benefits package.
  • Serve as primary contact for plan vendors and third-party administrators.
  • Coordinate LOA programs with outside vendors and monitor leave status of employees.
  • Integrate LOA programs to be compliant with state and federal regulations.
  • Work with employees and managers to coordinate employee accommodations, including the interactive process and integration with leave programs.
  • Communicate the status of benefits, leaves, and accommodations with management; track status and provide regular updates.
  • Manage benefit software and modules to support benefit administration.
  • Coordinate transfer of data to external contacts for services, premiums, and plan administration.
  • Monitor utilization reviews on a quarterly/annual basis.
  • Makes recommendations and communicates as needed to ensure full value of programs is realized.
  • Document and maintain administrative procedures for assigned benefits processes.
  • Evaluate and revise internal processes to ensure efficiency and provide optimal service to employees.
  • Coordinate daily benefits processing.
  • Responsible for processing all facets of health benefits as well as retirement benefit transactions.
  • Perform monthly benefit reconciliations for all benefit plans; audits and approves all invoices.
  • Perform plan audits.
  • Prepare, collect, and organize data for actuarial assessments.
  • Review data in conjunction with actuarial evaluation task forces.
  • Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
  • Oversee maintenance of employee benefits files, maintain group benefits database, and update employee payroll records.
  • Adapt quickly to process changes and improvements.
  • Is reliable, engaged, and provides feedback as to improve processes and policies.
  • Attends all department, team, and company meetings as required.
Requirements
  • HR/Benefits or related Certification
  • 5 years of related benefits or employee benefits administration experience.
  • Intermediate level MS Office competencies.
  • HRIS/database experience to include benefits software/modules.
Expected Competencies
  • Effective communication and customer service skills.
  • Project management skills and experience.
  • Proven ability to work effectively in a team environment with associates.
  • Effective planning and priority setting. Ability to manage multiple concurrent projects while working under pressure to meet deadlines.
  • Aptitude for proactive, solution-oriented problem-solving.
  • Strong analytical skills and a thorough working knowledge of healthcare and retirement plan designs.
  • Ability to understand, evaluate, and make recommendations on proposals (RFPs).
  • Working knowledge of all pertinent federal and state regulations, filing, and compliance requirements affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
  • Self-directed accountability and reliability.
Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions. While performing the responsibilities of the job, the employee is required to remain in a stationary position most of the time (stand or sit). While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Pay Range and Compensation Package
  • Salary ranges may vary depending on location. The general hiring range for this position is $70,000 - $78,000. Actual compensation depends on education, experience, and relevant skills. In addition, benefits include:
  • Health, Dental & Vision options.
  • FSA and HSA plan with Employer Contribution.
  • Employer-paid EAP.
  • 401k with 4% Company Match.
  • Discretionary Profit-Sharing Plan.
  • Paid Time Off (PTO) Including 8 Paid Holidays and a Birthday Holiday.
  • On-Site Gym.
  • In-house Training Programs.
  • A fun culture in a fast-growing organization.
Equal Opportunity Statement

Advanced Diabetes Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.