Administrative Program Coordinator

2 days ago


Carlsbad, New Mexico, United States Southeast New Mexico College Full time
Job Title: Administrative Program Coordinator

Join Southeast New Mexico College as an Administrative Program Coordinator and play a vital role in supporting the functions of the Project Director and project staff in accomplishing project objectives.

Job Summary:

The Administrative Program Coordinator will be responsible for summarizing expenditures monthly, creating and tracking purchasing requests, and performing all clerical and administrative tasks. This role requires excellent communication and organizational skills, as well as the ability to work effectively in a diverse community.

Key Responsibilities:
  • Process travel requests and take notes during team meetings and external evaluators' visits.
  • Coordinate activities such as reserving the room and sketching room layout/setup.
  • Facilitate and coordinate approaches for outreach activities for the HSI Grant Team.
  • Receive, sort, and distribute mail; accept and sign for package deliveries.
  • Monitor the general office email accounts and respond effectively and efficiently to all email inquiries.
  • Maintain office supply inventory; process requisition orders for billing purposes as needed.
  • Maintain a high level of confidentiality and tactfulness in accordance with FERPA requirements and college policies.
  • Reply timely to inquiries (by phone, in person, and by email), selecting relevant data from a variety of sources and direct inquiries to appropriate person and/or unit.
  • Assist the HSI Grants team members with other various tasks.
Requirements:
  • Associate's degree in a related field and one (1) year of professional experience related to the standard duties as outlined.
  • Equivalency: High School Diploma with three (3) years' experience in a related field. Any equivalent combination of education, training, and/or experience as approved by the Human Resources Department.
What We Offer:

Southeast New Mexico College offers a generous benefits package, including medical, dental, retirement, and college tuition reimbursement. We are an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, military or veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

Work Environment and Physical Demands:
  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Use of video display terminal
  • Use of manual dexterity and fine motor skills
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy
  • Work a fluctuating work schedule


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