AP Document Management Specialist

2 weeks ago

SaintBrieuc, Bretagne, United States Motion Recruitment Full time
AP Document Management Analyst

We are seeking a highly skilled AP Document Management Analyst to join our team in Fairfax, VA. As an AP Document Management Analyst, you will be responsible for auditing employee expense reimbursements, resolving old T&E reimbursement requests, and ensuring compliance with Inova T&E and IRS policy.

Responsibilities:
  • Audit employee expense reimbursements according to Inova T&E and IRS policy
  • Resolve old 2023 stranded T&E reimbursement requests
  • Email employees and approving managers for stranded expenses Vendor Statements
  • Refer to the OIR and the Incoming Invoice reports
  • Look for old invoices; anything dated 2023 and older
  • Go to the AP Shared drive and open the "Statements_ High Priority" folder, check to see if we have a current statement from that supplier and if the old invoices are on the statement
  • If the invoices are not listed on the statement, log into Oracle Payables Invoice module, pull-up one of the invoices from the OIR or Incoming Invoice report to get the suppliers contact information
  • From the Vendor Statement email box, email the supplier and request a current statement (department will draft emails for different situations for temp to use)
Requirements:
  • Minimum High School Diploma/GED
  • Minimum 2 year of experience in Accounts Payable – Travel and Expense reimbursement
  • Great customer service skills
  • Excellent written, verbal, and interpersonal communication skills
  • Attention to detail
  • Handle sensitive and confidential information
  • Meet time sensitive deadlines
You will receive the following benefits:
  • Medical Insurance - Four medical plans to choose from for you and your family
  • Dental & Orthodontia Benefits
  • Vision Benefits
  • Health Savings Account (HSA)
  • Health and Dependent Care Flexible Spending Accounts
  • Life Insurance, Long-Term & Short-Term Disability Insurance
  • Hospital Indemnity Insurance
  • 401(k) including match
  • Paid Sick Time Leave
  • Legal and Identity Protection Plans
  • Pre-tax Commuter Benefit
  • 529 College Saver Plan

Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

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