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Medical Office Coordinator

2 months ago

Perth Amboy, New Jersey, United States Middlesex County Full time
Job Summary

We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Middlesex County. As a Medical Office Coordinator, you will provide administrative support to our medical office, ensuring seamless day-to-day operations and exceptional patient care.

Key Responsibilities
  • Appointment Scheduling: Schedule appointments for clients as determined by the prescriber and, when applicable, with assistance from the program Directors, in compliance with rules and regulations set forth by the Division of Mental Health and Addiction Services and Medicaid.
  • Intake/Registration: Contact new clients to complete all registration paperwork. Obtain insurance information for verification, verify and update client income for enrollment into self-pay or NJMHAPP insurance. Collect documents and update files. Issue monthly client statements, process card payments for outstanding balances, process grant checks for deposit.
  • Scanning/Faxing: Scan and attach appropriate documents to electronic health records, including but not limited to copies of incoming correspondence, outgoing correspondence to other agencies and clients, releases of information when handwritten, medical records received from other agencies, etc.
  • Telephone Duties: Take messages for staff when they are otherwise occupied or out of the office, cancel appointments for prescribers when they are not in.
  • Miscellaneous Duties: Obtain supplies, maintain bulletin boards with current information regarding memos, group schedules, client resources, processing and distributing mail, etc. Complete any other tasks relevant to the Center or their role as determined by their direct supervisor.
Requirements
  • Education: High School diploma. College degree preferred.
  • Experience: Prior administrative experience in a medical setting desired.
  • Language: Read, write, understand, and communicate in English. Fluency in other languages a plus.