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Executive Assistant

4 weeks ago

Étreux, Hauts-de-France, United States Binding Minds Inc Full time
Job Description

We are seeking a highly skilled and experienced Executive Assistant to join our team at Binding Minds Inc. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our organization.

Key Responsibilities
  • Provide administrative support to senior leadership, including calendar management, travel arrangements, and correspondence.
  • Manage and maintain accurate and up-to-date records, files, and databases.
  • Coordinate meetings, events, and conferences, including preparing agendas, materials, and presentations.
  • Develop and implement administrative processes and procedures to improve efficiency and productivity.
  • Provide exceptional customer service and support to internal and external stakeholders.
  • Collaborate with other departments to ensure seamless communication and coordination.
  • Stay up-to-date with industry trends and best practices to continuously improve administrative skills and knowledge.
Requirements
  • Minimum of 2 years of experience in an administrative role in a professional services organization.
  • Experience in the investment management industry is a plus.
  • Global context exposure, whether professionally and/or personally, is a plus.
  • Advanced proficiency in MS Office and ability to learn new technology to drive efficiencies.
  • Demonstrated strong detail orientation, diligence, and high work quality.
  • Excellent organizational, multi-tasking, and prioritization abilities.
  • Proactive problem-solving skills and anticipatory mindset.
  • High level of reliability, professionalism, and discretion.
  • Ability to work under deadlines and accommodate last-minute changes.
  • Positive, can-do attitude, flexibility, and sense of humor.
  • Typical work schedule is 8 am - 5 pm, with flexibility and overtime required by business circumstances.
  • Standard hybrid schedule includes working remotely 2 days a week.