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Executive Assistant

1 month ago

Étreux, Hauts-de-France, United States Beacon Hill Full time
Executive Assistant Opportunity

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our EVP. This is a temporary, full-time position based in Boston, with a competitive hourly rate.

Key Responsibilities:

  • Manage business travel arrangements for the EVP
  • Process departmental invoices, vendor credentialing, and EVP business expense reports
  • Attend internal and external meetings, taking detailed notes for departmental review
  • Maintain daily Outlook calendars and email inboxes, coordinating meetings and appointments, and responding to email correspondence
  • Assist Executive Assistants from other departments with coverage and other administrative responsibilities
  • Organize departmental initiatives, SOPs, and documentation within online libraries for streamlined communication and reference guides
  • Represent the department professionally through communication with clients, vendors, and company employees
  • Create job requisitions in the Applicant Tracking System (Lever), assist in scheduling interviews for department leaders, monitor EVP approvals during the hiring process, and prepare new hire orientation checklists for proper onboarding
  • Develop comprehensive Microsoft PowerPoint presentations
  • Perform additional special assignments as needed

Requirements:

  • High school diploma or GED equivalent
  • 3-5 years of relevant work experience
  • Proficiency in all Microsoft Office applications, particularly Outlook and PowerPoint
  • Outstanding written and verbal communication skills
  • Excellent stakeholder management skills
  • Ability to juggle multiple priorities with superior attention to detail
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Ability to work collaboratively with all members of the greater Development team

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement, and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success, and a passion for innovation, creativity, and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines, and industries. Over time, office locations, specialty practice areas, and service offerings will be added to address ever-changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences, and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM).