Executive Assistant

3 weeks ago


New York, New York, United States SourcePro Search, LLC Full time
Executive Assistant Job Description

We are seeking an experienced Executive Assistant to support our C-Suite Executives in a large global law firm based in New York. This role requires at least 5 years of administrative support experience in a similar environment.

Key Responsibilities:
  • Proactively support C-Suite Executives in enhancing business functions by anticipating, responding to, and facilitating administrative requests related to managing the practice of a global law firm and its clients with a high level of confidentiality, diplomacy, and discretion.
  • Initiate and complete a wide range of administrative tasks, including managing a dynamic appointment calendar, maintaining executive files, arranging detailed travel plans, itineraries, and active agendas, as well as preparing and compiling documents for business meetings.
  • Collaborate to strengthen and enhance internal and external client relationships through exceptional influencing skills, availability, responsiveness, problem-solving, accuracy, and professionalism.
  • Manage the life-cycle of correspondence, documents, spreadsheets, presentations, and other materials with a high level of confidentiality and attention to detail.
  • Exercise sound independent judgment with strong administrative and organizational skills, while balancing multiple priorities and delivering timely, accurate results.
  • Flexibility to work overtime required.
  • Handle additional related projects as assigned.
Requirements:
  • Bachelor's degree (preferred).
  • At least 5 years of leadership/executive administrative support experience (required).
  • 7 years' experience in a professional services or legal environment (preferred).
  • Expert proficiency in rules of English grammar, spelling, and punctuation.
  • Excellent written and oral communications required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.
  • Advanced proficiency in MS Word and document editing/comparison applications.
  • Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications.
  • Advanced proficiency in MS Excel and spreadsheet/database applications.
  • Advanced proficiency in MS PowerPoint and presentation applications.
  • Advanced proficiency in document management applications (WorkSite).
  • Advanced knowledge of timekeeping and expense reporting applications.


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