Payroll Specialist

1 week ago


New York, New York, United States Open Systems Technologies Full time
Payroll Supervisor Job Description

Open Systems Technologies is seeking a highly skilled Payroll Supervisor to oversee daily payroll operations and ensure compliance with federal and state laws.

Key Responsibilities:

  • Coordinate and process weekly and bi-weekly payrolls for US and Canada employees.
  • Review and reconcile payroll data to ensure accuracy and compliance.
  • Produce and file 1099s and W2s, and liaise with HR and Benefits teams on 401K and benefits administration.
  • Review wage calculations, overtime, comp time, and deductions to ensure compliance with federal and state laws.
  • Ensure compliance with tax, regulations, wage, and hour laws in the Paycom payroll system.
  • Review and approve bi-weekly payroll journal entries and distribute payroll costs by department.
  • Review employee data changes, time and attendance records, and employee database.
  • Oversee the preparation of monthly, quarterly, and year-end reports for management.
  • Manage employee garnishments, levies, and wage assignments.
  • Coordinate 401K contribution data and work with Vanguard to validate and approve bi-weekly funding amounts.
  • Manage payroll reports for tax returns and 401k compliance audits.
  • Assist with policy and procedure revisions for the payroll function.
  • Oversee federal and state tax filings and withholdings.
  • Handle complex payroll inquiries and perform research on state-level benefits.
  • Lead and motivate staff to produce high-quality work while ensuring cost-effective workflow.

Qualifications:

  • Experience or Bachelor's degree in Business, Finance, or Accounting.
  • 3+ years of payroll experience.
  • In-depth knowledge of payroll processing, tax principles, and wage and hour laws.
  • Ability to develop and improve processes and procedures.
  • Superior interpersonal and communication skills.
  • Excellent organizational and time management skills.
  • Strong attention to detail.
  • Proficiency in Excel and knowledge of Paycom, Netsuite, and Job Diva/Bullhorn.

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