Education Program Coordinator

3 days ago

Philadelphia, Pennsylvania, United States Jefferson Health Full time
Job Summary

We are seeking an experienced and organized Education Coordinator to join our team at Jefferson Health. The successful candidate will be responsible for coordinating all administrative components of the Integrated and Independent Radiology Residency programs, working closely with the Program Director to achieve program goals and objectives.

Key Responsibilities
  • Coordinate the administrative functions of the residency office, ensuring compliance with current standards established by the ACGME for accreditation.
  • Maintain the ACGME database and knowledge of ACGME competencies for program accreditation.
  • Coordinate Residency Review Committee (RRC) site visits, preparing files and attending site visit meetings.
  • Develop and maintain data systems management of program information.
  • Update and maintain residency program information on American Board of Radiology (ABR), American College of Radiology (ACR), and American Medical Association (AMA) FREIDA online systems.
  • Input annual Resident Rotation Schedule into New Innovations and set up automatic distribution of Resident, Faculty, and Rotation evaluations.
  • Monitor and compile semi-annual and annual evaluation reports for residents.
  • Monitor and compile semi-annual and annual performance reports on resident duty hour compliance, procedure log, conference attendance, and residents' scholarly activity.
  • Maintain vacation, sick, conference time, and attendance records for residents using Jefferson MyTime timekeeping system.
  • Coordinate Resident Recruitment Sessions.
  • Working knowledge of ERAS (Electronic Residency Application Service) web-based application system.
  • Develop and maintain informational materials for residency applicants.
  • Coordinate all aspects of applicant interviews, including invitation, confirmation, luncheon, and scheduling of faculty interviews in ERAS.
  • Send out surveys to residency applicants to evaluate our interview process.
  • Working knowledge of NRMP (National Resident Matching Program) and all deadlines.
  • Prepares appointment paperwork for GME office.
  • Knowledge of issues with regard to employment, visas, departmental policies, and healthcare requirements.
  • Coordinates new resident orientation.
  • Update Department Policies and Procedures and Goals and Objectives, in conjunction with Program Director.
  • Coordinate lunch for meeting of new residents with the Program Director.
  • Coordinates resident and faculty conference assignments and schedules.
  • Schedule Faculty for Didactic Lecture Sessions.
  • Create, maintain, and update conference schedules; send out weekly reminders through the Radiology Intranet Calendar.
  • Provides Resident support and serves as a program liaison.
  • Provides administrative support for all resident-related matters, including Program Director letters of recommendation and verification of residency education.
  • Completes residency verifications for former residents.
  • Serves as a program liaison for residents and Program Director, as well as residency program and GME office.
  • Maintain and distribute Minutes from the monthly Education Committee and Resident Meetings.
Requirements
  • High School diploma, prefer advanced training or degree.
  • Advanced typing and computer skills.
  • Proficient in Word, PowerPoint, and Excel.
  • Knowledge of New Innovations residency tracking application.
  • Knowledge of and ongoing education of the ACGME competencies for program accreditation.
Working Conditions

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated, you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

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