Assistant Property Manager

12 hours ago

Somerville, Massachusetts, United States CASTLEBERRY PROPERTY MANAGEMENT GROUP INC. Full time
Job Summary

We are seeking a highly organized and detail-oriented Assistant Property Manager to join our team at CASTLEBERRY PROPERTY MANAGEMENT GROUP INC. in Birmingham, AL. The successful candidate will assist the Community Manager in ensuring the property meets all ownership goals and objectives, enforce company policies and procedures, and adhere to Fair Housing and Landlord Tenant Laws.

Key Responsibilities:

  • Assist the Community Manager in overseeing property operations, including maintenance, leasing, and resident services.
  • Enforce company policies and procedures, as well as Fair Housing and Landlord Tenant Laws.
  • Manage budgets, review and analyze operations, and recommend corrective actions to maximize efficiency and profitability.
  • Coordinate collection and documentation of all revenues, including lease obligations and accounts receivable.
  • Direct the day-to-day activities of other property staff, including hiring, evaluating performance, coaching, and disciplining staff.
  • Accurately record time worked and adhere to time-keeping guidelines.
  • Administer leasing efforts, including reviewing tenant billings, analyzing lease clauses, and preparing vacancy reports.
  • Identify leasing prospects and respond to routine leasing inquiries.
  • Collect delinquent accounts according to legal guidelines and communicate with the accounting department to ensure accuracy of rent roll and accounts receivable.
  • Work with the Portfolio Manager to identify, engage, and supervise property vendors.
  • Approve invoices for all goods and services required to maintain the property's upkeep to company and owner standards and in accordance with property budgets.
  • Liaison with corporate departments to provide a team approach to the management of the property.
  • Establish and maintain collaborative working relationships between departments and with coworkers.
  • Prepare and lead all site staff meetings, including monthly safety meetings, and document meeting minutes to submit to the corporate office.
  • Constantly strive for improvements in work process and results to better meet resident needs, ownership goals, and company standards and expectations.

Requirements:

  • High school diploma or GED.
  • At least two (2) years of experience managing a multi-family community.
  • At least one (1) year of experience working in affordable housing (or relevant industry), HUD/LIHTC strongly preferred.
  • Proficient at processing detailed compliance paperwork.
  • Strong understanding of and willingness to enforce Fair Housing and Landlord Tenant Laws in the state of OR.
  • Excellent attention to detail and organizational skills.
  • Strong mathematical skills and basic understanding of property budgets.
  • Possess basic technology, internet, and general computer use skills and willingness to learn new programs as needed.
  • Ability to speak, read, and write in English.
  • Ability to communicate effectively and in a timely manner, both verbally and in writing.
  • Ability to complete company training requirements for this position within pre-determined deadlines and attend other training sessions as required.

Preferred Qualifications:

  • Strong customer service skills.
  • Previous supervisory experience.
  • Previous experience working with the specific property program(s) in place at the property (RD/Tax Credit).
  • Previous experience working with Yardi Voyager or similar property management software.

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