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Office Coordinator

2 months ago

HoweyintheHills, Florida, United States Cascade Ventures Full time

We are a successful Unimog general representative of Daimler Truck AG and service partner for municipal and commercial vehicle technology, providing our customers with services such as purchasing, renting, and maintenance and spare parts.

As an Office Clerk at Cascade Ventures, you will play a vital role in supporting our operations team.

Key Responsibilities:

• Manage the inventory management program (ORSwin) to ensure accurate tracking and reporting.

• Create monthly reports to provide insights into our operations and identify areas for improvement.

• Install updates and price lists to ensure our systems are up-to-date and efficient.

• Conduct regular inventory checks to maintain accuracy and prevent discrepancies.

• Manage the time tracking program (Softclock) to ensure accurate tracking of employee hours.

• Create new employee profiles and enter absences to maintain accurate records.

• Track time for performance-based pay to ensure fairness and transparency.

• Print trial work cards for inspection by supervisors to ensure quality control.

• Create and send service invoices to our customers in a timely and professional manner.

• Submit warranty claims to Daimler Truck AG and verify credits to ensure our customers receive the best possible service.

• Match delivery notes from parts suppliers with invoices to ensure accuracy and prevent errors.

• Create customer and vehicle profiles to maintain accurate records and provide excellent customer service.

• Manage Tüv appointments to ensure our vehicles are properly maintained and inspected.

• Maintain master data to ensure our systems are accurate and up-to-date.

• Operate the telephone switchboard to provide excellent customer service and answer inquiries.

Requirements:

• Commercial training or experience in the above-mentioned tasks.

• Affinity for numbers and attention to detail.

• High level of organizational skills and ability to multitask.