Administrative Support Specialist

2 weeks ago


Madras, Oregon, United States Mid Oregon Personnel Full time
Position Overview:
We are looking for a meticulous and proactive Administrative Support Specialist to join our team at Mid Oregon Personnel. This role is essential for maintaining the efficiency and organization of our office environment.

Key Responsibilities:
  • Welcome and assist visitors in a professional manner.
  • Manage incoming calls, directing them appropriately while maintaining a friendly demeanor.
  • Organize and maintain office documentation and files for easy access.
  • Support scheduling and coordination of meetings and appointments.
  • Handle the sorting and distribution of mail and packages.
  • Monitor and replenish office supplies, ensuring adequate inventory levels.
  • Provide comprehensive administrative assistance to team members as required.
  • Conduct research and prepare reports as needed.
  • Assist in arranging travel logistics for staff.
  • Support event planning and execution, including setup and teardown.
  • Manage sensitive information with the utmost confidentiality.
  • Perform additional tasks as assigned.

Qualifications:
  • High school diploma or equivalent experience is mandatory.
  • A valid driver's license is required.
  • Previous experience in an administrative capacity is preferred.
  • Proficiency in Microsoft Office Suite is essential.
  • Exceptional written and verbal communication skills.
  • Strong organizational abilities and time management skills.
  • Capability to prioritize tasks effectively and meet deadlines.
  • Attention to detail and accuracy in all tasks.
  • Ability to work independently and collaboratively within a team.
  • Professional appearance and demeanor.
  • Excellent interpersonal skills.
  • Commitment to maintaining confidentiality.
  • Flexibility to adapt to changing priorities and responsibilities.
  • Familiarity with basic office equipment, including printers and scanners.

Salary: Competitive, based on experience.
Job Types: Full-time, Part-time
Schedule: 8-hour shifts
Work Location: In-person

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