Administrative Coordinator

3 weeks ago

Farmington, New Mexico, United States Boys & Girls Club Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support for the operation of the project. The successful candidate will collaborate in the data collection, operational and programmatic compliance, and the reports process. They will also assist in the coordination of meetings, conferences, professional development, and working on special projects.

Key Responsibilities
  • Perform a variety of clerical and administrative tasks, including data entry, filing, and record-keeping.
  • Assist with project communication and documentation, including preparing reports and presentations.
  • Provide administrative support for meetings, conferences, and other events.
  • Collaborate with team members to ensure the collection of documents, folders, and digital and hard copy documentation.
  • Assist in the development of promotional materials and outreach initiatives.
  • Collaborate in the collection of data, analysis process, and results reports.
  • Assist in the communication of results and best practices of the programs and operation procedures.
  • Assist with overseeing the management of tasks related to project operations.
  • Assist in the supervision of readiness of facilities, safety, and other operation procedures.
  • Develop requisitions; manage budget and other financial process. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, events, and training.
  • Maintain office supplies and equipment, obtained quotations, and made purchased orders as needed.
  • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.
  • Assist in training staff members and new hires.
  • Implement and monitor programs as directed by management, and see the programs through to completion.
  • Generate memos, emails, and reports when appropriate.
  • Collaborate in services coordination for maintenance of office equipment, including computers, copy machines, and others.
  • Maintain office supplies by checking inventory and ordering items.
  • Perform any other task requested by the supervisor.
Requirements
  • Bachelor's degree in office systems, administration, education, or related areas required.
  • At least one (1) or more years of experience in related administrative areas.
  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services.
  • Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Organizing, Planning, and Prioritizing Work — Develop specific goals and plans to prioritize, organize, and accomplish your work.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
  • Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
  • Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
Work Environment
  • Normal internal office environment with some travel to Club locations across Puerto Rico.

We are an Equal Employment Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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