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Lead Project Coordinator

2 months ago

Columbia, South Carolina, United States BE&K Building Group Full time

The Senior Project Manager plays a pivotal role in overseeing all aspects of project administration, ensuring compliance with contractual obligations, agreements with trade partners, purchase orders, and effective risk management. This position also entails managing overall work performance, quality assurance, and team progress in alignment with the project plan.

Key Responsibilities

Leadership and Communication:

  • Facilitate effective communication with BE&K Field Supervision, subcontractors, and vendors to align their efforts with the Project Schedule while representing BE&K in interactions with owners, architects, consultants, and governmental authorities.

Financial Oversight:

  • Generate comprehensive forecasts of Cost-to-Complete, identifying potential financial exposures.
  • Ensure the project team diligently tracks costs associated with field directives and back charges for accurate forecasting.
  • Conduct detailed analyses of line-item exposures, particularly for unit price contracts.
  • Adhere to the Forecasting Calendar to ensure timely completion of financial forecasts.
  • Educate the project team on Standard Operating Procedures for budget updates.

Change Order Management:

  • Mandate the project team to consistently monitor all Proposed Change Order (PCO) items, whether in-scope or out-of-scope.
  • Provide owners with current status reports regarding changes.
  • Require the project team to prepare monthly Owner Change Orders (OCO).
  • Work to recover all legitimate general contractor costs related to owner changes.
  • Track the status of all Contract Allowances and submit Change Order Requests (COR) when overruns are anticipated.

Project Close-Out:

  • Develop an effective Close-out Plan early in the project, encompassing the early collection, review, and organization of contract close-out documents.
  • Utilize the Work List System to systematically manage the completion of project phases.
  • Provide training on the close-out process to field staff.

Payment Processing:

  • Ensure the project team secures approval for completed pay requisitions from the owner by the first of each month.
  • Create an effective Schedule of Values.
  • Establish a systematic process for collecting payments within 30 days and ensure efficient payment to subcontractors.

Cash Flow Management:

  • Continuously oversee the project's cash flow to maintain fiscal responsibility from inception to completion.
  • Produce a robust Schedule of Values that supports a healthy cash flow position.
  • Review each subcontractor's initial Schedule of Values to prevent overpayment.
  • Examine subcontractor/vendor requisitions to avoid payment of unsigned or unfunded Change Orders.
  • Develop and update the cash model for the owner to mitigate unexpected financial issues.

Meeting Coordination:

  • Establish a structured meeting regimen for the project team to foster effective communication and problem-solving.
  • Follow Standard Operating Procedures for focused meetings, including PM/PE, OAC's, subcontractor meetings, and coordination sessions.

Contract Management:

  • Require the project team to compile and maintain comprehensive Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work Lists) and periodically review for accuracy.
  • Conduct monthly focus meetings to assess the maintenance of these logs and identify potential issues.

Subcontractor Relations:

  • Foster a "Firm but Fair" approach to building relationships with subcontractors.
  • Encourage an environment of organization and professionalism among subcontractors.
  • Address performance issues promptly with subcontractors to safeguard BE&K from delays and impacts.

Schedule Oversight:

  • Collaborate with the Superintendent to create a clear, thorough, and accurate baseline Contract Schedule that minimizes changes to the original logic.
  • Monitor events, impacts, and changes in the schedule to manage and prevent delays.
  • Guide the project team to concentrate on critical path issues to avert non-excusable delays.
  • Provide the owner with written monthly updates of the Contract Schedule as per contract requirements.
  • Take necessary actions with subcontractors impacting the schedule.
  • Assist in developing the buy-out and procurement schedule and contribute to writing monthly schedule narratives with the Scheduling team.

Risk Management:

  • Complete the buy-out process efficiently to ensure timely workflow and prevent budget issues, contract executions, bonds, and insurance complications.
  • Issue timely notifications to owners and subcontractors.
  • Act promptly when a non-performing subcontractor poses a risk to the project.
  • Ensure the submittal and coordination process is completed within 180 days.
  • Educate the project team on risk management practices.

Owner Engagement:

  • Work to cultivate a trusting and professional relationship with the owner.
  • Keep the owner informed of significant matters to avoid surprises.
  • Aim to secure a strong letter of recommendation from the owner.
  • Lead the implementation of the Quality Management Program on the project, outlining quality expectations.
  • Collaborate with the project team to implement First Delivery and Quality Benchmark Inspections as work progresses.
  • Utilize mock-ups to establish quality expectations as defined in the Quality Management Program.

Team Leadership:

  • Strive to create synergy and a collaborative atmosphere within the project team.
  • Lead by example, establishing work ethic guidelines for the entire team, thereby setting boundaries and expectations.
  • Organize team-building events and training sessions to foster professional development.
  • Address personal conflicts among team members promptly.

Mentorship and Training:

  • Oversee the training and development of staff to support their career advancement.

Qualifications

  • Bachelor's degree in Construction Management or Engineering (preferred but not mandatory).
  • 10+ years of experience in Commercial Construction Project Management.
  • Demonstrated excellent business judgment through consistent achievement of profitability objectives and successful project close-outs with positive client and subcontractor relationships.
  • Strong organizational skills and attention to detail, with a solid understanding of all relevant contract and legal provisions.
  • A proactive approach with a strong sense of urgency and initiative, capable of quickly analyzing and responding to complex issues.
  • Exceptional problem-solving abilities and the confidence to take decisive action.
  • Proven team leader with strong diplomatic and communication skills, adept at managing and resolving conflicts effectively while maintaining fairness.
  • Candidate must embody BE&K Core Values: Integrity, Teamwork, Respect, Discipline, Accountability, and Social Responsibility.

Employment is contingent upon the successful completion of a background check and drug test.