Project Coordinator

1 month ago

Columbia, South Carolina, United States Pacific Northwest National Laboratory Full time
Job Summary

We are seeking a highly skilled Project Coordinator to join our team at Pacific Northwest National Laboratory. The successful candidate will be responsible for assisting in the preparation of proposal development and project documentation, tracking and reporting on financial health of project(s), and providing updates to stakeholders on project status.

Key Responsibilities
  • Assist in the preparation of proposal development and project documentation
  • Track and report on financial health of project(s)
  • Provide updates to stakeholders on project status
  • Support Business Office in setting up planning for financial actions and ensure funding remains adequate to support project scope based on performance reporting provided
  • Develop project documentation supporting internal investment/LDRD/Initiative processes and requirements for planning, authorizing, executing, and closing out of projects
  • Prepare and maintain financial status reports, manage financial structures, and provide reporting and updates to relevant lab stakeholders
  • Establish cost estimates, preparing content and financial information for submitting completed proposal packages to contracts for review and submission
  • Track and record updates to project plans and identify obstacles to elevate to the project manager
  • Communicate project status updates to internal and external stakeholders
  • Report costs for projects, budget allocations, and cost appropriateness within project progress reports for stakeholders
  • Track project tasks and key deliverables against reports from PAR, PMR, and PPS, utilizing MS Excel, MS Access, and/or PowerBI to understand financial project performance
  • Prepare and/or review financial analysis, forecasting, and budgeting of projects before submitting to Business Office for their review and approval of spend
  • Review costing to analyze project spend, communicate cost status, and track staffing forecasts in cost reports to management team
  • Execute the basic operational requirements for opening and closing of a project
  • Coordinate project closeout activities (reconciliation of spend, de-obligation of funds, closing of charge codes, finalization of records)
Requirements
  • BS/BA and 2 years of relevant experience -OR-
  • MS/MA or higher -OR-
  • AA and 12 years of relevant experience -OR-
  • HS/GED and 14 years of relevant experience
  • Detail-oriented with strong organizational skills
  • Excellent communication skills, with the ability to present complex financial information to stakeholders in a clear and concise manner
  • Ability to manage multiple projects simultaneously and meet deadlines
  • Proficiency in Microsoft Office Suite, particularly MS Excel, MS Access, and PowerBI
  • Experience in financial forecasting and budgeting
  • Experience in proposal development and submission
  • Knowledge of contract and budget management
  • Experience with performance reporting and financial analysis
  • Knowledge of overhead types and direct funding
  • Familiarity with project closeout activities such as reconciliation of spend, de-obligation of funds, closing of charge codes, and finalization of records
  • Experience in a laboratory or research environment is preferred
Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

  • U.S. Citizenship
  • Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
  • Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

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