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Administrative Services Supervisor

2 months ago

Mundelein, Illinois, United States Medline Full time
Job Summary

Medline is seeking an experienced Administrative Services Supervisor to oversee the Operations administrative team and provide support to the Operations Leadership Team. The successful candidate will be responsible for ensuring timely and quality support to the team, overseeing functional areas such as telephone support, expense reporting, and travel coordination.

Key Responsibilities
  • Supervise the Operations administrative team, providing guidance and direction on daily work assignments and projects.
  • Provide professional, accurate, and timely support to executive, team, and departmental objectives.
  • Coordinate meetings and conference calls, including venues, transportation, food, materials preparation, and meeting notes transcription.
  • Exercise discretion and independent judgment in analyzing information requests and determining trends.
  • Participate in and/or lead projects as required, such as annual merit increase administration and sustainability initiatives.
  • Key liaison for telecommunication installations and upgrades, and perform coordination of Ops Corp office moves, additions, deletions, and changes.
  • Responsible for the training of Branch Administrators and their ongoing continued support.
  • Management responsibilities include hiring staff, recommending pay increases, performing performance reviews, training and development of staff, estimating personnel needs, assigning work, meeting completion dates, and interpreting and ensuring consistent application of organizational policies.
Requirements
  • High school diploma or equivalent.
  • At least 5 years of administrative assistant experience.
  • Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
  • Experience working with cross-functional teams and facilitating teams to identify and implement solutions to complex problems.
  • Advanced level skill in Microsoft Excel, Word, and PowerPoint.
Benefits

Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off, and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG), and Medline Service Corps.