Diligent Accounts Payable Expert

1 week ago

Smyrna, Georgia, United States Qualified Staffing Full time
Job Description

We are seeking an experienced Accounts Payable Specialist to join our team in the metro Atlanta area.

Responsibilities:

  • Verify vendor accounts by reconciling monthly statements and related transactions, ensuring accuracy and compliance.
  • Audit our Enterprise Resource Planning (ERP) system to guarantee correct billing addresses and contact information.
  • Set up and assign new vendor codes, maintain existing vendor files, and ensure seamless payment processes.
  • Match purchase orders to vendor invoices to prevent discrepancies and ensure timely payment based on aged account payable.
  • Respond to inquiries from vendors, department managers, and executive management regarding payment status and other A/P-related issues.
  • Contribute to the development and implementation of Standard Operating Procedures and Work Instructions to enhance our operations.
  • Prepare sales/use tax reports and upload them to the state portal.
  • PAY VENDORS by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies, and documenting credit receipt for outstanding memos; issue stop-payments or purchase order amendments as needed.
  • Track credits owed to the company and ensure all credits are properly applied to vendor payments.
  • Review the unvouchered A/P report and collaborate with the purchasing department to close out open purchase orders.
  • File 1099s and process expense reports, entering them into our ERP system.
  • Process ACH/WIRE/Check payments for vendors and transmit positive pay and safe funds to our bank portal.

Requirements:

  • Must be proficient in Microsoft Word, Outlook, and Excel.
  • Must have at least 5 years of relevant experience.
  • Must be willing to work independently and as part of a team, requiring minimal supervision.
  • Must possess strong attention to detail and organizational skills.
  • Ability to create and edit Excel spreadsheets is essential.
  • Demonstrate excellent attention to detail and follow-through skills in data-based management, data entry, and record keeping.

Work Schedule and Compensation:

Monday - Friday, 8am - 4:30pm. Our estimated salary for this position is around $60,000 per year, commensurate with experience, and dependent on qualifications. We offer competitive benefits and a rewarding work environment.

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