Legal Administrative Assistant

1 week ago

Wilmington, Delaware, United States Scott+Scott Full time
About Scott+Scott

Scott+Scott Attorneys at Law LLP is a global law firm with offices in the U.S. and Europe, specializing in complex shareholder securities and corporate governance actions, competition law and antitrust private enforcement, advice and monitoring, and international arbitration.

We have a strong track record of recovering billions of dollars on behalf of our clients, promoting corporate social responsibility while achieving precedent-setting reforms in corporate governance.

Job Summary

The Legal Administrative Assistant role will be a hybrid blend of paralegal support and office administration. This opportunity will require a heavy focus on litigation support work, preparing documents for filing, and conducting actual filings. The ideal candidate will possess previous legal support experience, excellent communication skills, proactive organizational abilities, a service-minded, problem-solving mentality, and provide seamless office support to staff, clients, and visitors.

Key Responsibilities
  • Assist attorneys in managing litigation cases by organizing and maintaining case files, documents, and correspondence.
  • Conduct research on legal issues relevant to ongoing litigation cases, utilizing online databases, libraries, and other resources to find relevant case law, statutes, regulations, and legal precedents.
  • Prepare and format legal documents, such as pleadings, motions, briefs, discovery requests, and subpoenas, ensuring accuracy and attention to detail.
  • Assist with the preparation and filing of court documents, scheduling court appearances, coordinating with court personnel, and tracking filing deadlines.
  • Communicate with clients, opposing counsel, and other parties involved in the litigation process, drafting and proofreading correspondence, including letters, emails, and memos.
  • Maintain attorneys' calendars, schedule appointments, and arrange meetings, coordinating with clients, witnesses, and other parties to ensure everyone's availability and participation.
  • Provide trial support, organizing exhibits, preparing witness lists, and coordinating with witnesses, as well as providing logistical support during trials.
  • Track attorneys' billable hours and expenses related to litigation matters, preparing invoices, reviewing billing statements, and ensuring accurate and timely submission to clients.
  • Perform general administrative tasks, including answering phone calls, managing office supplies, maintaining files and records, and coordinating travel arrangements for attorneys attending out-of-town hearings or depositions.
Requirements
  • A high school diploma or equivalent is required; an associate or bachelor's degree in paralegal studies or a related field is preferred.
  • A strong understanding of legal terminology, court procedures, and litigation processes is essential, with familiarity with legal research tools and databases beneficial.
  • Experience with Court of Chancery procedures is required.
  • Excellent organizational and time management skills are necessary to handle multiple tasks and prioritize assignments effectively, with attention to detail and proficiency in Microsoft Office required.
  • Clear and effective written and verbal communication skills are vital, with the ability to draft professional correspondence, communicate with clients and colleagues, and maintain confidentiality when handling sensitive information.
Working Conditions & Physical Requirements
  • Typing and data entry: Adept with the use of computers to manage schedules, financial records, and communications.
  • Organizational tasks: This may involve organizing physical files, managing office/kitchen inventory, or setting up spaces for meetings or events.
  • Sitting for extended periods: This role will require someone to often spend long hours sitting at a desk, answering phones, and managing paperwork.
  • Standing: Sometimes, they may need to stand while greeting and/or escorting visitors, handling deliveries, moving around the office for meetings, inspections, and coordination with staff.
  • Walking: Moving around the office to deliver messages, handling tasks, assisting with meeting support, coordinating with other employees and visitors.
  • Light to moderate lifting: This role may need to lift items on a frequent basis, such as office supplies, equipment, and packages.
Equal Opportunity Policy Statement

Scott+Scott Attorneys at Law LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, ethnic origin, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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