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Accounts Payable Manager
2 months ago
We are seeking an experienced Accounts Payable Supervisor to join our team at OCVIBE. The successful candidate will be responsible for overseeing the entity-wide operations of accounts payable and accounts receivable processes, ensuring accurate and timely processing of invoices and payments.
Key Responsibilities- Lead and supervise a team of accounts payable representatives, providing guidance, training, and mentorship.
- Build and maintain relationships with department heads, employees, and vendors to ensure smooth operations.
- Oversee and approve AP representative time records for proper processing.
- Review and approve invoices, vendor details, and amounts for proper accounting.
- Work with controllers to ensure adherence to budgets and accounting structure for invoice coding.
- Assist AP representatives with questions regarding entity, general ledger, and department coding and allocations.
- Manage the review and processing of Forms 1099, W2G, and 1042, and facilitate timely and accurate reporting to the IRS and other agencies.
- Manage internal reminders to stakeholders for key deadlines.
- Review vendor statements to ensure invoices are properly captured and transacted.
- Facilitate supporting documentation process for intercompany billings and other transactions.
- Oversee internal and external customer and sponsorship billing and collection transactions and activities.
- Perform other duties as assigned.
- Bachelor's Degree or equivalent combination of education and experience.
- Minimum of 4+ years of accounts payable experience, with 1+ years A/P supervisory/managerial experience preferred.
- Proactive team player with excellent communication skills, both written and verbal.
- Self-motivated and possess strong organizational, collaboration, and critical thinking skills.
- Demonstrated proficiency with Microsoft Office, including Word and Excel.
- Experience with Microsoft Dynamics preferred.
- Accounting experience preferred (journal entries, balance sheet reconciliations, and entity allocations).
We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition, or any protected category prohibited by local, state, or federal laws.
