Fire Project Coordinator

2 weeks ago

Boise, Idaho, United States Johnson Controls Full time
Be Part of Our Team

We are a dynamic team at Johnson Controls, dedicated to creating innovative solutions that propel the world forward. We're looking for a skilled Fire Project Coordinator to join our team and contribute to our mission.

What We Offer
  • Competitive compensation package
  • Paid training and development opportunities
  • Global career advancement opportunities
  • Company vehicle (as applicable)
  • Referral bonuses
  • Comprehensive benefits package
  • Medical, dental, and vision insurance
  • Health savings account (HSA)
  • Life insurance
  • 401(k) savings plan with company match
  • Short-term and long-term disability insurance
  • Employee assistance program
  • Wellness program
  • And more
Job Responsibilities

As a Fire Project Coordinator, you will assist Construction Managers and Project Managers with coordination and documentation, ordering equipment for install base projects, and performing day-to-day general office duties. Your responsibilities will include:

  • Operations administrative support, including uploading and maintaining projects and contracts via Job Design/BBI
  • Monitoring the status of small projects (fire alarm, suppression, sprinkler)
  • Communicating with customers and sales reps regarding material and labor requirements
  • Ensuring required engineering is performed to meet customer expectations
  • Coordinating with TIS supervisor and/or construction manager customer's labor requirements
  • Ordering equipment and ensuring customers receive materials when needed
  • Reporting project status to department managers
  • Processing change orders, releasing equipment, filing, certificate of insurance, warranty letters
  • Billing projects, compiling back-ups such as certified payroll, work tickets, etc.
  • Handling customer/contract disputes as needed
  • Coordinating delivery of equipment to the job site
  • Coordinating delivery of close-out documents
  • Creating purchase orders for subcontractors
  • Procuring and verifying project schedules
  • Attending work-in-progress meetings
  • Tracking project RFIs, change orders, and other pertinent documentation
  • Coordinating/follow-ups with sales team regarding project bookings, releasing jobs from COE/credit holds, etc.
  • Assisting with accounts receivable (AR)
  • Acting as the facilitator and point-person for information sharing between OTC, district, and select customers as directed by ACSM
  • Supporting dispute resolution in resolving disputes when requested by the AR collectors or the dispute team
  • Contacting customers when identified as necessary as part of DMS or for very simple reasons
Requirements
  • Proficient in Microsoft Windows, Word, Excel, PowerPoint
  • Knowledge of ACE, OASys, Job Cost Systems
  • Valid driver's license with a good driving record
  • High school diploma or equivalent
  • Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
  • Excellent verbal and written communication skills
  • Must be organized, detail-oriented, and self-motivating
  • Must pass a pre-employment background check and drug screen
  • Positive attitude a must
  • Punctual and accountable
  • Experience dealing with customers
Preferred Qualifications
  • Associate's degree preferred
  • 3 to 5 years of related experience
  • Experience in a high-volume, customer service-oriented position
  • Electrical/construction industry experience is helpful

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