Administrative Support Specialist
3 weeks ago
Xl Batteries is seeking an experienced Executive Assistant/Office Manager to provide administrative support to our executives and maintain day-to-day office operations.
Key Responsibilities:- Provide reception services and act as the first point of contact for the company.
- Manage office supplies, inventory, and relationships with vendors.
- Operate and troubleshoot office equipment, including telephones, conference room AV, copiers/printers, and postage machines.
- Assist other departments with administrative tasks and manage relationships with service providers.
- Organize and schedule meetings and appointments, maintain company documents, and manage grant applications.
- Handle confidential information and conduct employee onboarding and orientation.
- Monitor IT issues and escalate to internal or external support teams as needed.
- Organize company events, workshops, and training sessions.
- Associates degree or equivalent experience and training required.
- 3-5 years of experience in administrative duties in an office environment, preferably in a start-up company.
- Proficient in Office 365 and Mac operating systems.
- Prior experience coordinating domestic/international travel.
- Ability to multitask and prioritize daily workload.
- High-level written and verbal communication skills.
- Ability to function independently and effectively within a team.
- Competitive salary and benefits, including healthcare, dental, vision, and a retirement plan.
- Opportunity to work in a growing, highly collaborative team.
- Chance to contribute to the development of a new chemistry for flow batteries at utility scale.
Xl Batteries is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment.
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