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Chief Executive Officer's Executive Assistant

2 months ago

Fort Myers, Florida, United States Naples Soap Company Full time

Naples Soap Company stands as a pioneering force in the Beauty Industry, dedicated to excellence and innovative solutions. As we expand our horizons, we are in search of a proficient Executive Assistant to provide comprehensive support to our CEO in both professional and personal realms. If you excel in a dynamic environment and possess the ability to manage a variety of tasks with discretion and efficiency, we invite you to explore this opportunity.

Position Overview: The Executive Assistant to the CEO is essential in ensuring the smooth functioning of the CEO's professional and personal activities. This position requires outstanding organizational capabilities, a proactive mindset, and the capacity to manage confidential information with the highest level of integrity. You will be instrumental in coordinating schedules, managing communications, and overseeing personal tasks while also supporting strategic business objectives.

Key Responsibilities:

Professional Support:

  • Oversee and prioritize the CEO's calendar, including the arrangement of meetings, appointments, and travel logistics.
  • Draft and review correspondence, reports, and presentations.
  • Collaborate with internal teams and external partners to ensure effective communication and project execution.
  • Assist in the planning and organization of executive meetings, events, and conferences.
  • Handle confidential and sensitive information with utmost discretion and integrity.
  • Provide logistical support for business travel, including travel arrangements and itineraries.

Personal Support:

  • Manage personal appointments, errands, and daily tasks for the CEO.
  • Coordinate personal travel arrangements and accommodations, along with other personal responsibilities as required.
  • Act as a liaison between the CEO and personal service providers or contractors.
  • Ensure timely and accurate completion of personal projects and requests.

Qualifications:

  • Demonstrated experience as an Executive Assistant, Personal Assistant, or in a similar capacity supporting senior executives.
  • Exceptional organizational and time-management skills with a strong attention to detail.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office technology and software.
  • Strong written and verbal communication skills, capable of interacting professionally with high-level stakeholders.
  • Ability to manage multiple tasks simultaneously and adapt to shifting priorities.
  • High level of discretion and confidentiality in handling sensitive information.
  • Flexible, resourceful, and proactive with a positive demeanor.
  • High school diploma required; associate or bachelor's degree preferred.

Why Join Us?

  • Competitive salary and benefits package.
  • Dynamic and supportive work environment.
  • Unique blend of professional and personal responsibilities.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday
  • Weekends as needed

Experience:

  • Executive administrative support: 3 years (Required)
  • Microsoft Suite: 3 years (Required)
  • Scheduling and Calendaring
  • Excellent Written and Oral Communication
  • Confidentiality
  • Problem Solver

Work Location: In person