Records Retention Specialist

4 weeks ago


Los Angeles, California, United States Westlake Services Full time
Job Summary:

The Records Retention Representative is an entry-level position in our operations team. This role will review and process all incoming documents and maintain their accuracy and organization.

Key Responsibilities:
  • Reads incoming material, verifies accuracy, and sorts and codes according to file system
  • Stores material in paper form, or enters information into computerized storage system
  • Retrieves materials for qualified personnel upon request
  • Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current
  • Keeps track of borrowed materials and ensures they are returned
  • Disposes of obsolete files in accordance with established retirement schedules or legal requirements
  • Maintain confidentiality of all records
  • Scan and validate the quality and accuracy of imaged documents retained in Westlake's Dealer Center
  • Retain and archive contracts, titles, and other documents in a secure environment
  • Troubleshoot printers, load and replace toner on various makes and models
  • Order office supplies for multiple departments, and deliver material to interoffice departments
  • Assist mail clerk with sorting mail for over 80 departments and 1200+ personnel
  • Communicate needs, production, challenges, and any other business factor affecting production and/or quality

Requirements:
  • Accuracy in inventory and record-keeping
  • Basic Computer Skills, Microsoft Office Suite, understanding of Excel, MS Word, Microsoft Outlook, 10-key exposure
  • Ability to multi-task and meet multiple deadlines
  • Maintain a professional working relationship with all departments in the File request releasing of documents
  • Assist department with various projects and audits
  • Understanding of Megasys and FileNet systems is a plus
  • Apply thinking and reasoning to challenges

Physical Demands:
This position requires the ability to lift 25-50 lbs. on occasion.

Education and Experience:
  • College Degree preferred
  • Previous work experience in marketing support environment, finance company or auto industry a plus

Pay Rate:
$17.5 per hour. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

Full Time Benefits:
  • Medical, Dental, and Vision benefits
  • Life Insurance, Flexible Spending Account
  • 401K matching
  • Employee Stock Ownership Program in a $2.6 Billion Company, plus company matching
  • Wellness Program, Daily Team Exercises, Fresh Fruit for all employees
  • Metro Tap Card and Metro-link Reimbursement
  • Westlake University, Certification Programs
  • Career Path Opportunities
  • Discounts on Parks, Museums, Movie Tickets, and Attractions
  • Wireless, Computer, and Satellite Discounts
  • Onsite DMV
  • Employee Loan Assistance Westlake Bike Share (Free Bikes onsite)
  • Onsite Yoga, Treadmill Desks, Gym Membership Discounts
  • Annual Flu Shots, Biometric Screenings
  • Paid Vacations Days
  • Paid Sick days
  • Paid holidays
  • HGym
  • Rental Car Discounts, Dell Member Purchase Program
  • UKG Wallet


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