Records Retention Specialist
4 weeks ago
The Records Retention Representative is an entry-level position in our operations team. This role will review and process all incoming documents and maintain their accuracy and organization.
Key Responsibilities:
- Reads incoming material, verifies accuracy, and sorts and codes according to file system
- Stores material in paper form, or enters information into computerized storage system
- Retrieves materials for qualified personnel upon request
- Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current
- Keeps track of borrowed materials and ensures they are returned
- Disposes of obsolete files in accordance with established retirement schedules or legal requirements
- Maintain confidentiality of all records
- Scan and validate the quality and accuracy of imaged documents retained in Westlake's Dealer Center
- Retain and archive contracts, titles, and other documents in a secure environment
- Troubleshoot printers, load and replace toner on various makes and models
- Order office supplies for multiple departments, and deliver material to interoffice departments
- Assist mail clerk with sorting mail for over 80 departments and 1200+ personnel
- Communicate needs, production, challenges, and any other business factor affecting production and/or quality
Requirements:
- Accuracy in inventory and record-keeping
- Basic Computer Skills, Microsoft Office Suite, understanding of Excel, MS Word, Microsoft Outlook, 10-key exposure
- Ability to multi-task and meet multiple deadlines
- Maintain a professional working relationship with all departments in the File request releasing of documents
- Assist department with various projects and audits
- Understanding of Megasys and FileNet systems is a plus
- Apply thinking and reasoning to challenges
Physical Demands:
This position requires the ability to lift 25-50 lbs. on occasion.
Education and Experience:
- College Degree preferred
- Previous work experience in marketing support environment, finance company or auto industry a plus
Pay Rate:
$17.5 per hour. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.
Full Time Benefits:
- Medical, Dental, and Vision benefits
- Life Insurance, Flexible Spending Account
- 401K matching
- Employee Stock Ownership Program in a $2.6 Billion Company, plus company matching
- Wellness Program, Daily Team Exercises, Fresh Fruit for all employees
- Metro Tap Card and Metro-link Reimbursement
- Westlake University, Certification Programs
- Career Path Opportunities
- Discounts on Parks, Museums, Movie Tickets, and Attractions
- Wireless, Computer, and Satellite Discounts
- Onsite DMV
- Employee Loan Assistance Westlake Bike Share (Free Bikes onsite)
- Onsite Yoga, Treadmill Desks, Gym Membership Discounts
- Annual Flu Shots, Biometric Screenings
- Paid Vacations Days
- Paid Sick days
- Paid holidays
- HGym
- Rental Car Discounts, Dell Member Purchase Program
- UKG Wallet
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