Administrative Coordinator

5 days ago


Roseville, United States Pacific ExecSearch Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pacific ExecSearch. This role will provide administrative support to our Property Management department, ensuring seamless day-to-day operations.

Key Responsibilities:
  • Maintain and distribute critical project information to internal departments
  • Provide exceptional customer service and act as the first point of contact
  • Offer general office support, including copying, faxing, scanning, and database input
  • Set up and manage electronic and paper filing systems, ensuring compliance with record-keeping requirements
  • Manage the flow of information, including mail and routine correspondence
  • Administer contract needs, including bid packets and contract documentation
  • Order and track department supplies
  • Create and distribute meeting notes, coordinate travel arrangements, and maintain department calendars
  • Complete expense reports, manage documentation, and process invoices for payment
Requirements:
  • Minimum 2 years of administrative experience
  • Associate's or Bachelor's degree required
  • Previous experience in construction, development, real estate, or property management is preferred
  • Proficient in MS Office, with working knowledge of MS Teams, SharePoint, Smartsheet, and Yardi
  • Exceptional verbal and written communication skills, with ability to maintain confidentiality

Pacific ExecSearch offers a competitive compensation package, including medical/dental/vision plans, 401(k), PTO, and accrued sick leave. If you are a motivated and detail-oriented individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.



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