Event Planning Specialist

2 weeks ago


Los Angeles, California, United States Jonathan Club Full time

Job Type

Full-time

Position Overview

In a setting adorned with stunning European Renaissance architecture and a collection of 20th-century art, the Town Club stands as a testament to tradition and modernity. This prestigious venue hosts over 200 unique special events annually, showcasing our commitment to blending classic elegance with contemporary trends in Los Angeles.

The Town Club offers a variety of inviting spaces for relaxation, including a Rooftop Terrace that provides a serene escape from the hustle of Downtown Los Angeles, and The Grill, where fresh ingredients from our Urban Garden are paired with exquisite wines curated by our expert sommeliers. With facilities for events, overnight accommodations, a gym, and dining options, the Town Club serves as a tranquil retreat in a bustling city.

Key Responsibilities

The Special Events Coordinator will play a vital role in ensuring smooth operations within the Special Events office. Responsibilities include:

  • Facilitating effective communication and coordination among departments through the maintenance of reports and standard operating procedures.
  • Managing multi-line phone systems and addressing inquiries and reservations from guests.
  • Processing online reservations for special events.
  • Conducting data entry for banquet event orders and preparing floor plans as required.
  • Compiling and distributing weekly Banquet Event Order (BEO) packets.
  • Coordinating registration for all special events.
  • Scheduling and organizing monthly committee meetings, including BEOs and calendar distribution.
  • Managing BEOs and reservations for club events.
  • Creating, updating, and printing event materials such as menus, place cards, and directional signage.
  • Assisting in the development of marketing materials and departmental collateral.
  • Providing project support and participating in business activities as needed.

Compensation

The salary for this position ranges from $24 to $26 per hour, commensurate with experience.

Qualifications

Applicants should possess:

  • A minimum of 2 years of experience in event coordination.
  • The ability to manage multiple tasks effectively.
  • Exceptional customer service and interpersonal skills, with a results-oriented mindset.
  • A proven track record of planning and executing events with meticulous attention to detail.
  • Familiarity with software programs such as Northstar, Social Tables, Meeting Matrix, Word, Excel, Publisher, Adobe Photoshop, and Tripleseat.
  • Strong written and verbal communication skills.

Please note that this role may require working on weekends and holidays as needed.

At Jonathan Club, we uphold values of Family, Community, Wellness, Respect, and Passion. Our mission is to enhance the lives of our members by providing exceptional experiences at both the Town and Beach clubhouses. We embrace diversity and are dedicated to fostering a welcoming environment that encourages lasting connections.

Jonathan Club is an Equal Opportunity Employer - M/F/Disability/Gender Identity/Sexual Orientation/Veteran. We consider qualified applicants with criminal histories in accordance with the Los Angeles Fair Chance Initiative for hiring.



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