Senior Executive Support Specialist
2 weeks ago
The Senior Executive Support Specialist plays a crucial role in facilitating the smooth operation of executive functions within the organization. This position is responsible for managing communications, scheduling, and administrative tasks to ensure that executives can focus on strategic initiatives.
Key Responsibilities:
1. **Communication Management:**
- Handles incoming calls, screens inquiries, and directs them to the appropriate personnel.
- Welcomes visitors with professionalism, assesses their needs, and connects them with relevant staff.
2. **Administrative Coordination:**
- Establishes and maintains organized filing systems for departmental documentation.
- Retrieves and disseminates information as requested for both internal and external stakeholders.
3. **Scheduling and Travel Arrangements:**
- Coordinates appointments, meetings, and travel logistics for executives, prioritizing requests effectively.
- Prepares detailed itineraries and manages expense reporting to support executive activities.
4. **Meeting and Event Planning:**
- Organizes and schedules meetings, including special events, ensuring all logistical needs are met.
- Develops agendas, arranges seating, and may lead discussions on operational matters.
5. **Correspondence Management:**
- Reviews and responds to incoming correspondence, drafting replies for executive approval.
- Ensures outgoing communications adhere to organizational policies and standards.
6. **Data Management and Reporting:**
- Gathers and analyzes data to assist in budget preparation and monitoring.
- Generates reports and forecasts expenditures based on collected information.
7. **Team Leadership and Support:**
- May oversee clerical staff, distributing tasks and providing guidance as needed.
- Participates in employee training and performance evaluations, contributing to team development.
Qualifications:
- A Bachelor’s Degree in Business Administration, Communications, or a related discipline.
- A minimum of three years of experience in office administration or senior secretarial roles, or seven years of relevant experience in lieu of a degree.
- Proficiency in various software applications and the ability to type at least 60 accurate words per minute.
Physical and Environmental Considerations:
- The role may involve lifting up to 25 lbs and requires occasional standing, walking, and close visual work.
- Environmental factors may vary based on assigned tasks, including exposure to various conditions.
Commitment to Diversity:
Emory Healthcare is dedicated to fostering an inclusive environment that values diverse perspectives and backgrounds. We are committed to equal opportunity and non-discrimination in all employment practices.
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