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Office Operations Coordinator

2 months ago

Newton, United States Preferred Staffing & Recruiting Full time

Position: Administrative Support Specialist

Location: On-site

As an Administrative Support Specialist, you will play a crucial role in ensuring the smooth operation of our office environment. Your responsibilities will include:


Key Responsibilities:

  • Managing incoming calls and directing them to the appropriate personnel.
  • Delivering exceptional customer service through phone and email communications.
  • Welcoming visitors, contractors, and managing deliveries with professionalism.
  • Overseeing the procurement of office supplies and maintaining inventory levels.
  • Sorting and distributing incoming mail, including handling FedEx shipments.
  • Acting as the primary liaison with vendors for office equipment and support services.
  • Assisting the finance team with daily cash handling and bank deposits.
  • Maintaining cleanliness and organization in communal areas such as the kitchen and reception.
  • Coordinating office events and managing catering for meetings.
  • Supporting the Human Resources department with recruitment and onboarding processes.
  • Facilitating communication with IT support for technical assistance.
  • Preparing workstations for new hires.
  • Performing various administrative tasks to support different departments as required.

Qualifications:

  • A minimum of 5 years of experience in an administrative role.
  • Proficient in Microsoft Office Suite.
  • Familiarity with Salesforce and QuickBooks is preferred.
  • Excellent verbal and written communication skills.
  • Strong organizational abilities and time management skills.
  • Capability to multitask and work independently with minimal supervision.
  • Attention to detail and a commitment to quality.
  • A friendly, polished, and professional demeanor.
  • Reliability and a proactive approach to work.
  • Willingness to learn and adapt to various business functions.
  • Experience with office equipment, including printers and postage machines.
  • Physical ability to lift supply boxes and set up for events.

This role is ideal for individuals who thrive in a dynamic office setting and are eager to contribute to the success of our team.