Administrative Assistant to STRP

1 week ago

Los Angeles, California, United States GATEWAYS HOSPITAL & MENTAL HEALTH CENTER Full time
Job Title: Administrative Assistant to STRP

GATEWAYS HOSPITAL & MENTAL HEALTH CENTER is seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for coordinating referrals of clients coming into the program and transferring to other programs.

Key Responsibilities:
  • Coordinate client referrals coming into the program and transferring to other programs.
  • Assemble, track, request, generate, file, and submit referral documents across facilities.
  • Work closely with the Evaluation Unit, STRP, LA CONREP, and SD CONREP staff, CONREP programs across the state, the Department of State Hospitals, and other programs within the CONREP system.
  • Be knowledgeable of all documentation content, referral documentation requirements, and procedures for submitting and accepting referrals.
  • Communicate this information to referring parties and educate them on procedures as needed.
  • Take a proactive approach in ensuring timely, accurate, and thorough referrals across programs.
  • Identify referral barriers and proactively seek resolution.
  • Update key players, including DSH, on the status of all referrals.
  • Ensure all those connected to a referral are kept updated on the status and any changes.
  • Coordinate placement dates and transportation with the respective programs.
  • Process all requests for records and subpoena duces tecums.
  • Assist the front office staff with coverage as needed to ensure the operations run smoothly.
Requirements:
  • High School Diploma.
  • Two (2) years of general typing, clerical, and receptionist experience with at least one (1) year at an executive or administrative level.
  • Must pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Community Care Licensing (CCL) background clearance.
  • Valid California Driver's license.
  • TB clearance.
  • Driving record acceptable for coverage by Gateways insurance carrier.
  • Fire and Safety Training.
  • First Aid Training Certification.
  • CPR Certification.
  • Crisis Prevention Institute Training (CPI).
Physical Requirements:

To perform this job, you must be able to carry out all essential functions successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.

Employee will be required to lift and/or move unassisted up to 25 pounds.

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