Operations Support Specialist

6 days ago

Pleasant Hill, California, United States ETIC Full time
Job Title: Operations Support Coordinator

ETIC, a leading organization based in Pleasant Hill, CA, is seeking a highly skilled and organized individual to support office operations and ensure a productive work environment. The ideal candidate will possess exceptional organizational skills, proven communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
  • Office Administrative Operations: Oversee daily office operations, including answering phones, greeting guests, managing office supplies, and building property management engagement. Ensure the office environment is organized and presentable.
  • Administrative Support: Provide administrative support to executives, including scheduling meetings, coordinating tasks, and handling office mail and correspondence.
  • Project Assistance: Assist in the preparation and execution of special projects and initiatives as directed by the executive team. Conduct research and compile reports as needed.
  • Financial Support: Engage with the accounting group to support specific tasks, manage business license submissions, credit applications, and generate monthly production reports. Financial analysis and data management skills are beneficial.
  • Records Management: Maintain accurate and up-to-date records, files, and documentation for assigned tasks. Handle confidential information with discretion.
  • Vehicle Relations: Manage floater vehicle reservations, maintenance, and service. Monitor vehicle and driver portals and credit cards. Negotiate vehicle service quotes and ensure timely delivery of office services and supplies.
Qualifications:
  • Education: A Bachelor's degree in business administration, management, or a related field is preferred. Relevant experience may substitute for formal education.
  • Experience: A minimum of 5-10 years of experience in a similar administrative role is required.
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in MS Word, PowerPoint, Outlook, and office management software. Excellent MS Excel skills are preferred.
    • Basic understanding of financial principles and budgeting.
    • Ability to manage and prioritize multiple tasks effectively.
  • Attributes:
    • Proactive problem-solving abilities.
    • Confident self-starter willing to take the lead on assigned tasks.
    • High level of professionalism, trustworthiness, and discretion.
    • Adaptability to changing priorities and demands.
Working Conditions:
  • Monday through Friday, 8:00 am to 5:00 pm.
  • A valid driving license and ability to drive company vehicles are required.

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