Office Administrator
1 day ago
We are seeking a highly skilled and detail-oriented Office Administrator to join our team at American Textile Recycling Service. As an Office Administrator, you will play a key role in performing various administrative tasks, engaging with internal management and external clients, and contributing to the overall success of our organization.
Key Responsibilities- Answer and direct phone calls, ensuring prompt and professional communication with clients and colleagues.
- Organize and schedule appointments, meetings, and events, utilizing your exceptional time management skills.
- Plan and coordinate meetings, taking detailed minutes and ensuring accurate records.
- Compose and distribute emails, correspondence, memos, letters, faxes, and forms, maintaining a professional tone and format.
- Assist in the preparation of regularly scheduled reports, providing valuable insights and data analysis.
- Develop and maintain a comprehensive filing system, ensuring easy access to important documents.
- Update and maintain office policies and procedures, ensuring compliance and efficiency.
- Maintain contact lists, ensuring accurate and up-to-date information.
- Submit and reconcile expense reports, ensuring timely and accurate processing.
- Provide general support to visitors, ensuring a welcoming and professional experience.
- Act as the primary point of contact for internal and external clients, responding to inquiries and resolving issues.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- 3-5 years of experience as an administrative assistant, virtual assistant, or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, such as printers and fax machines.
- Proficiency in MS Office, particularly MS Excel and MS PowerPoint.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- High School degree; additional qualification as an Administrative Assistant or Secretary is a plus.
- Bilingual Spanish-English is a plus but not required.
$22 per hour, paid vacation, medical, dental
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Office Administrator
1 week ago
Phoenix, Arizona, United States Aztec Engineering Group Full timeJob SummaryWe are seeking a highly motivated and organized Office Administrator to join our team at Aztec Engineering Group. As an Office Administrator, you will provide administrative support to multiple team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to multiple team members, including answering...
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Office Administrator
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Phoenix, Arizona, United States Altus Ace Management LLC Full timeJob SummaryThe Office Manager provides high-level administrative support to company executives by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for executives.Key Responsibilities:Provide administrative support to...
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Office Administrator
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Office Administrator
2 weeks ago
Phoenix, Arizona, United States Dayandnightair Full timeJob Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Day and Night AC and Plumbing. As an Office Administrator, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team in achieving our goals.Key Responsibilities:Provide...
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Office Administrator
2 weeks ago
Phoenix, Arizona, United States Ogletree Deakins Full timeJob SummaryOgletree Deakins is seeking an experienced Office Administrator to manage local administrative functions and assist with growth initiatives in our Phoenix office.Key ResponsibilitiesManage business administration of the office, including support functions and non-attorney staff coordination.Assist with growth initiatives and collaborate on broader...
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Office Administrator
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Phoenix, Arizona, United States Akamai Energies LLC Full timeJob OverviewA dynamic and growing team at Akamai Energies LLC seeks a highly organized and detail-oriented Office Administrator to support our construction administration efforts.Key ResponsibilitiesManage bookkeeping, accounts payable, and accounts receivableCoordinate document management, reporting, and lien waiversAssist with pre-liens, change orders, and...
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Phoenix, Arizona, United States Pacific Office Automation Full timeUnlock Your Potential as an Administrative Sales AssistantWe are seeking a highly motivated and organized individual to join our fast-paced sales office in Phoenix, AZ. As an Administrative Sales Assistant, you will be responsible for providing exceptional customer service, supporting sales teams, and maintaining a high level of productivity in a dynamic...
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Front Office Administrator
7 days ago
Phoenix, Arizona, United States Bootz & Duke Sign Co. Full timeJob SummaryWe are seeking a highly skilled and organized Front Office Administrator to support our executive, sales, and project management goals. As a key member of our team, you will provide exceptional administrative and project support, ensuring the smooth operation of our office.Key ResponsibilitiesRespond to incoming phone calls and emails, ensuring...
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Chief Administrative Officer
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Phoenix, Arizona, United States Accurate Placement Full time{"title": "Chief Administrative Officer", "content": "Job SummaryThis position serves as the Town's chief executive officer, responsible for overseeing all Town departments. The Town Manager is expected to exercise independence, initiative, and judgment, providing visionary leadership and supervision to employees.Key responsibilities include directing the...
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Medical Office Administrative Assistant
2 weeks ago
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Administrative Assistant Office Manager
1 week ago
Phoenix, Arizona, United States Evergreen Devco, Inc. Full timeJob Title: Administrative Assistant Office ManagerEvergreen Devco, Inc. is a leading commercial retail, industrial, and multifamily development company seeking a highly skilled Administrative Assistant/Office Manager to join our Phoenix office team. As a key member of our administrative team, you will play a crucial role in ensuring the smooth day-to-day...
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3 weeks ago
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Office Administrator I
1 month ago
Phoenix, Arizona, United States Aztec Engineering Group Full timeJob DescriptionWe are seeking a highly motivated and organized Administrative Assistant to join our team at Aztec Engineering Group. As an Administrative Assistant, you will provide administrative support to multiple team members in a fast-paced environment.Key Responsibilities:Provide administrative support to team members, including answering phones,...
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Administrative Services Officer 2
4 weeks ago
Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time{"Job Title": "Administrative Services Officer 2", "Job Summary": "We are seeking a highly skilled Administrative Services Officer 2 to join our team at the Arizona Official Website of State of Arizona. This position will be responsible for assisting in the reporting and analysis of business and fiscal management functions. The successful candidate will work...
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Phoenix, Arizona, United States Corpus Christi Roman Catholic Parish Phoenix Full timeCORPUS CHRISTI PARISH JOB DESCRIPTIONTitle: Pastoral Care and Administrative CoordinatorType: Exempt, Full-Time, SalaryDepartment:Parish Office Supervisor: Pastor, Parish ManagerPurpose and Scope: This role is essential in supporting the pastor and staff in achieving the parish's mission by managing the operations of the parish office, including human...
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Office Administrator
3 weeks ago
Phoenix, Arizona, United States Aidaly Full timeAbout AidalyAidaly is a pioneering organization dedicated to redefining in-home care for vulnerable populations. Our mission is to empower family caregivers through training and employment, leveraging technology and human support to ensure high-quality care in the comfort of their own homes.Job SummaryWe are seeking an exceptional Office Manager to join our...
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Office Administrator
4 days ago
Phoenix, Arizona, United States Native American Connections Full timeJob SummaryWe are seeking a highly skilled and compassionate Office Manager to join our team at Native American Connections. As a key member of our staff, you will be responsible for providing exceptional customer service to our clients and creating a positive first impression.Key ResponsibilitiesWelcome clients and provide initial greetings and...
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Healthcare Administration Manager
1 month ago
Phoenix, Arizona, United States Adelante Healthcare Center Support Office - Adelante Healthcare Full timeAbout Adelante Healthcare At Adelante Healthcare, we are committed to fostering healthier communities through accessible and high-quality primary and preventive care. With over four decades of service, our focus remains on delivering healthcare to those in need across multiple locations. OUR EXCEPTIONAL BENEFITS We cultivate a workplace that prioritizes...