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Records Management Specialist

2 months ago

Irvine, California, United States Canon Business Process Services, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Records Management Specialist to join our team at Canon Business Process Services, Inc. As a Records Management Specialist, you will be responsible for maintaining and retrieving company records, verifying and documenting records stored in our cataloging system, and ensuring the accuracy and completeness of our records.

Key Responsibilities
  • Maintain and organize files in a secure and accessible manner
  • Retrieve files from our Records Center for client use as requested, and deliver files to clients within established time frames
  • Prepare files to be sent for storage, and arrange for files to be retrieved from storage as needed
  • Maintain the cataloging process, procedures, and rules and regulations
  • Evaluate the current cataloging system for completeness, efficiency, and usefulness by taking inventories and reviewing retrieval needs
  • Shift files to accommodate needed space as needed
  • Create files through data entry into our file tracking software, apply labels to folders, and inter-file documents in alphabetical order and by number
Additional Responsibilities
  • May be requested to perform document scanning
  • Will be required to learn new features and functionalities of our file tracking software and stay up-to-date with new regulations
Requirements
  • High School Diploma or equivalent
  • Over 5 years of experience working with records
  • 3+ years of experience in a professional office environment
  • Knowledge of records software systems, scanners, filing, storage, and disposal procedures
  • Expert proficiency in computer skills, especially when using records tracking systems
  • Excellent customer service, professional attitude, and appearance
  • Ability to work overtime and meet deadlines
Physical Demands
  • Physical activity required, including bending, reaching, lifting, and prolonged periods of standing
  • May lift and/or move up to 50 pounds
What We Offer
  • Competitive pay and benefits
  • Comprehensive training and development programs
  • A company focused on creating a positive work and client environment
  • Employee discounts on entertainment, products, and services nationwide