Administrative Support Specialist

2 weeks ago


Oakdale, New York, United States Catch The Wave Family Health NP Full time
Job Overview

Position: Administrative Support Specialist (Part-Time)

Company Overview:
Catch The Wave Family Health is a Concierge Medical Practice focused on delivering exceptional primary care services, including trigger point injections, IV infusions, massage therapy, and acupuncture. We are seeking a meticulous and proactive Administrative Support Specialist to facilitate efficient operations within our practice.

Key Responsibilities:

  • Welcome patients and provide refreshments
  • Manage incoming calls and route them appropriately
  • Schedule appointments and oversee calendars
  • Assist patients with check-out procedures
  • Confirm insurance details
  • Digitally organize and scan documents
  • Maintain orderly electronic files by date or patient
  • Ensure consistency of patient information across digital platforms
  • Support patient billing processes and verify charges
  • Keep email correspondence organized and respond to inquiries
  • Communicate effectively with vendors and insurance representatives
  • Identify and prioritize tasks that require attention

Preferred Skills:

  • Familiarity with Jane App and Electronic Medical Records (EMR)
  • Proficient in Microsoft Excel and Windows operating systems

Qualifications:

  • Strong organizational and multitasking abilities
  • Excellent verbal and written communication skills
  • Proficient in office software applications (e.g., Microsoft Office, OneDrive, JaneApp)
  • Detail-oriented with a focus on accuracy
  • Able to work independently as well as collaboratively
  • Prior experience in a similar administrative role is advantageous

Application Process:
Interested candidates are encouraged to submit their resume along with a cover letter outlining their relevant experience.



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