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Payroll and Benefits Specialist

1 month ago

Madison, Wisconsin, United States University of Wisconsin Full time
Job Summary:

This position plays a critical role in the Wisconsin School of Business (WSB) as a payroll and benefits specialist. The WSB has a diverse workforce of over 750 appointments, including faculty, staff, student hourlies, and graduate assistants. As a key member of the payroll and benefits team, this position will be responsible for administering payroll and benefits from multiple funding sources, ensuring accurate and proper processing of payroll information into the PeopleSoft HRS payroll system, and ensuring compliance with applicable policies and procedures.

Responsibilities:
  • Process payroll, receive employee payroll changes, and provide routine human resources information to one or more work units to ensure timely and accurate payroll transaction processing.
  • Maintain personnel records and assist with work unit operational policy development.
  • Provide accurate, timely, and comprehensive benefit information and counseling to employees to assist them in understanding benefits eligibility, selection, and enrollment rules.
  • Prepare, organize, disseminate, and process payroll and benefit resources, communications, and materials for one or more work units through various mediums under general supervision.
  • Prepare and audit standard work unit payrolls, and complete payroll transactions and changes adhering to established policies and procedures to meet anticipated deadlines.
  • Receive, respond to, and resolve employee payroll and benefit questions and problems.
  • Counsel new, existing, and terminating employees on payroll and benefit options, timelines, taxes, and deductions.
  • Assist employees with the completion of benefit enrollments, changes, and maintenance of employee records according to established policies and procedures.
  • Represent the unit/program at payroll workshops, informational meetings, and training sessions.
  • Contribute to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations.
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community.

We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred

Bachelor's Degree

Qualifications:
  • Minimum of two years experience in Payroll/Benefits
Work Schedule:

Standard office hours, Monday through Friday from 7:45 a.m. to 4:30 pm

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum

$25.00 HOURLY

The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals.

We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums.

Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.

How to Apply:

Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position as described along with a comprehensive resume.

Our search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate.

As applicants move on to next steps in the process, they will be asked to provide names and contact information (e-mail address, phone number, and mailing address) of at least three references.