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Executive Support Specialist

2 months ago

Carrollton, Texas, United States DuraServ Corp Full time
Job Overview

Company Mission

DuraServ Corp is a premier distributor specializing in commercial overhead doors and loading dock solutions. Our commitment is to be the most reliable provider in our sector, driven by a culture that prioritizes customer satisfaction, respect for our employees, and excellence in every market we engage.

Position Summary

The Senior Administrative Coordinator plays a vital role in supporting the Executive Leadership team by reporting directly to the Executive Assistant. This position is essential for ensuring smooth daily operations and excels in fast-paced settings, consistently meeting high expectations. Key responsibilities encompass managing schedules, financial documentation, written communications, and overseeing special initiatives.

Key Responsibilities

  1. Facilitate effective communication and coordination with the Executive Leadership team.
  2. Efficiently manage calendars and organize appointments.
  3. Monitor executive communications, including emails, while maintaining confidentiality and discretion.
  4. Handle expense reports and financial records for executives.
  5. Prepare meeting agendas, document minutes, and track follow-up actions.
  6. Draft, review, and refine correspondence, reports, and presentations.
  7. Coordinate travel logistics, including flights, accommodations, and itineraries.
  8. Support special projects as required, ensuring timely and precise execution.
  9. Act as a liaison between executives and various departments to enhance communication and collaboration.
  10. Assist in organizing company events and meetings.
  11. Perform additional duties as assigned.

Qualifications and Skills

  • (K) Proficient in the complete suite of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) with a quick adaptability to new software.
  • (A) Strong analytical skills with the ability to make informed decisions independently.
  • (S) High attention to detail and confidentiality when handling sensitive information.
  • (A) Proven capability to juggle multiple tasks in a dynamic environment.
  • (S) Excellent written communication skills, including the ability to draft professional emails and reports.
  • (A) Ability to maintain composure and focus under pressure.
  • (K) Competence in assessing situations and proposing effective solutions.
  • (S) Strong verbal communication skills and professionalism in interactions across all organizational levels.
  • (S) Basic knowledge of office equipment maintenance and troubleshooting.

Leadership Competencies

All positions at DuraServ require the following competencies for success:

Action Orientation ● Effective Communication ● Customer-Centric Approach ● Quality Decision-Making ● Results-Driven ● Accountability ● Trust Building ● Commitment to Self-Improvement

Supervisory Role

  • This role does not include supervisory responsibilities.

Work Environment and Physical Requirements

  • This position is office-based and does not offer hybrid or remote work options.
  • Extended periods of sitting at a desk and using a computer are required.
  • Ability to lift up to 15 pounds occasionally.

Travel Requirements

  • This position does not entail any planned business travel.

Education and Experience

  • A high school diploma or equivalent is mandatory; an associate or bachelor’s degree is preferred.
  • A minimum of three to five years of experience in administrative support roles is required.
  • Proficiency in Microsoft Office 365, including Excel, Word, and PowerPoint.

Disclaimer

This job description is intended to provide a general overview of the responsibilities and qualifications associated with this position. Duties and responsibilities may evolve or new ones may be assigned as necessary.

Equal Employment Opportunity Statement

DuraServ Corp is an equal opportunity employer. We prohibit discrimination and provide equal employment opportunities to all team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Our EEO policy applies to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.