Executive Support Specialist

3 weeks ago

Springdale, Arkansas, United States Tyson Foods Inc. Full time
Job Summary

We are seeking a highly organized and proactive Executive Specialist to provide comprehensive support to two members of the Enterprise Leadership Team.

Key Responsibilities
  • Administrative Support
    • Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • Organize and maintain files and records, ensuring the retrieval of critical documents when needed.
    • Coordinate logistics for meetings, including preparing agendas, taking minutes, and following up on action items.
  • Communication Management
    • Act as the primary point of contact for internal/external stakeholders.
    • Screen and prioritize incoming communications, including emails and phone calls, and respond on behalf of the executives when appropriate.
    • Facilitate the flow of information within the organization, ensuring timely and accurate dissemination of information.
  • Project Coordination
    • Assist in the planning and execution of special projects and initiatives led or at the request of the executives.
    • Track and report on project progress, ensuring deadlines are met and objectives are achieved.
    • Liaise with various departments to ensure project alignment and effective collaboration.
  • Travel and Expense Management
    • Arrange and coordinate complex travel itineraries, including flights (commercial and private domestic and international), accommodations, and ground transportation.
    • Prepare and process expense reports, ensuring compliance with company policies and timely reimbursement.
    • Monitor and manage travel budgets, seeking cost-effective solutions without compromising quality.
Requirements
  • Bachelor's degree preferred.
  • 5+ years of experience as an Executive Assistant, preferably supporting C-Suite executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
  • Excellent verbal and written communication skills, with a professional demeanor and the ability to interact effectively with senior executives and stakeholders.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software.
  • Strong problem-solving abilities, with a proactive and adaptable approach to challenges.
  • Minimal travel required.
  • High level of discretion and confidentiality, with the ability to handle sensitive information with integrity.

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