Department Coordinator

4 weeks ago


Los Angeles, California, United States California State University, Northridge Full time
Job Summary

We are seeking a highly skilled and experienced Department Coordinator to join our team at California State University, Northridge. The successful candidate will provide comprehensive office support for the Music Department while fostering a professional and courteous work environment.

Key Responsibilities
  • Maintain and process lecturer records and paperwork pertaining to teaching loads and pay; prepare paperwork for Academic Planning Database (APDB).
  • Responsible for building, inputting, and maintenance of the Schedule of Classes (SOC) in SOLAR; assists faculty and students to secure room reservations through Ad Astra.
  • Provide administrative duties to support departmental initiatives and programs.
  • Perform other duties as assigned.
Requirements
  • Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
  • Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.
Preferred Qualifications
  • Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation.
  • Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control.
  • Ability to use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
  • Communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; operate standard office equipment and software.
Benefits
  • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
  • Classification: Administrative Support Coordinator II / 1035 / 2
  • The anticipated HIRING RANGE: $3865 - $4400 per month, dependent upon qualifications and experience. The salary range for this classification is: $3865 - $6336 per month.
  • HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends.
  • This is a Regular position with a one-year probationary period.
  • The position is currently hybrid (4 days in office, 1 days remote); however, this is subject to change based on student and/or operational needs.


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