Executive Support Specialist

13 hours ago

San Mateo, California, United States IXL Full time

IXL Learning, a leading provider of personalized learning products, is seeking an experienced Administrative Assistant to support the executives on our marketing and professional learning teams. The ideal candidate will possess exceptional organizational skills, be highly detail-oriented, and able to work independently in a fast-paced environment.

This is a full-time position in our San Mateo, CA headquarters office. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our leadership team.

Key Responsibilities:

  • Build a deep understanding of company operations, policies, and procedures.
  • Coordinate daily calendars, scheduling appointments and meetings with precision.
  • Manage and book travel arrangements for executives and team members.
  • Prepare and maintain confidential correspondence, reports, and other documents.
  • Plan and manage logistics for on-site workshops, annual meetings, and other events.
  • Coordinate with vendors on materials and services for marketing and professional learning programs.
  • Compile and file expense reports in a timely manner.
  • Support the onboarding process for new hires, working closely with HR to ensure a smooth transition.
  • Take the lead on special projects, demonstrating initiative and problem-solving skills.
  • Provide administrative support to broader teams as needed.

Requirements:

  • Bachelor's degree or equivalent experience.
  • Proven experience as an administrative or office assistant.
  • Exceptional organizational skills, attention to detail, and commitment to accuracy.
  • Experience with Google Suite, creating and editing presentations, forms, documents, and correspondence.
  • Able to anticipate and meet the needs of our executives proactively.
  • Strong written and oral communication skills, with the ability to build relationships with IXLers.
  • Self-starter with strong problem-solving skills, thriving in a fast-paced environment.
  • Able to prioritize multiple tasks and projects efficiently.
  • High level of discretion and sound judgment, with a valid driver's license and safe driving record.

The estimated salary range for this full-time position is $67,000 - $75,000 + benefits. Our compensation package reflects the value we place on attracting and retaining top talent. If you are a motivated and organized individual looking to make a meaningful impact, we encourage you to apply.

About IXL Learning:

As the country's largest EdTech company, IXL Learning reaches millions of learners through our diverse range of products. Our mission is to create innovative products that positively impact learners and educators. We foster a collaborative culture, valuing diversity, kindness, and respect among our team members. At IXL, we approach our work with passion, tenacity, and authenticity, driven by our commitment to making a real difference.

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