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Administrative Support Specialist

2 months ago

Fort Wayne, Indiana, United States Alpha Rae Personnel Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Alpha Rae Personnel. The ideal candidate will possess strong proficiency in Microsoft Office 365, excellent document management skills, and the ability to handle various administrative tasks efficiently.

Key Responsibilities
  • Document Management: Utilize Microsoft Office 365 products such as Word, Excel, Outlook, SharePoint, Teams, and OneDrive for daily tasks, including scanning and organizing documents of various sizes and in bulk quantities.
  • Administrative Support: Assist with office processes and paperwork, including merging documents and preparing finished/final documents using Adobe Acrobat Pro.
  • Spreadsheet Management: Create and maintain spreadsheets for tracking, organizing, and reporting office or work activities, including recognizing and replicating formulas in Excel.
  • Communication: Answer phones and provide directions to office visitors, demonstrating effective communication skills for phone and in-person interactions.
Qualifications
  • Microsoft Office 365 Proficiency: Proficiency in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, Teams, OneDrive, etc.).
  • Document Scanning and Management: Experience with bulk document scanning and management.
  • Construction Industry Knowledge: Familiarity with construction industry office processes (preferred).
  • Adobe Acrobat Pro: Expertise in Adobe Acrobat Pro for document merging and finalization.
  • Spreadsheet Creation and Management: Strong skills in spreadsheet creation and management.
  • Excel Formulas: Ability to identify and replicate Excel formulas.
  • Multitasking and Attention to Detail: Excellent multitasking abilities and attention to detail.